What are the responsibilities and job description for the Preconstruction Coordinator position at Ryan Fireprotection, Inc.?
Preconstruction Coordinator
Responsible for managing a variety of tasks and responsibilities related to the bid process from initial invitation to bid closure by won or loss.
This person will need to work in person out of in our Noblesville, IN.
Essential Duties and Responsibilities
- Collect and analyze bid information to determine project type and scope and release for final determination by the Estimating Team.
- Respond to bid invitations as requested.
- Research bid opportunities and present findings to Estimating team for evaluation.
- Maintain company bid calendar by logging all invitations to bid, updating bid information as necessary and initiating pending list.
- Process weekly pending list for distribution to Estimating Team.
- Obtain bid documents (specification, addendums, plans) by downloading/ordering and printing required documentation as requested.
- Conduct weekly estimating meetings to discuss bid scheduling and strategy.
- Perform advanced administrative support to Estimating Team to ensure timely and accurate bid tracking, coordination and execution.
- Maintain bid files and documentation in accordance with company standards.
- Completion of special projects as assigned.
- Perform other duties as assigned.
Competencies
- Customer Service - responds promptly to customer needs, solicits customer feedback to improve service and maintains confidentiality.
- Oral Communication - speaks clearly and persuasively in positive or negative situations.
- Written Communication - edits work for spelling and grammar and is able to read and interpret written information.
- Planning/Organizing - prioritizes and plans work activities and uses time efficiently.
- Quality - demonstrates accuracy and thoroughness and monitors own work to ensure quality.
- Adaptability - adapts to changes in the work environment, manages competing demands and is able to deal with frequent changes, delays or unexpected events.
- Dependability - consistently at work and on time, follow instructions, responds to management direction and solicits feedback to improve performance.
- Safety - observes safety procedures and uses equipment and materials properly.
Qualifications
- Strong math skills, mechanical aptitude, and attention to detail.
- Excellent communication, customer service and organizational skills.
- Ability to:
- work in a fast-paced, team-oriented environment
- process work with accuracy and perform multiple tasks simultaneously
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