What are the responsibilities and job description for the Accounts Receivable Associate position at S. A. Comunale Co., Inc.?
About Us:
S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.
We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.
With 12 locations and over 950 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.
Job Title: Accounts Receivable Associate
The primary function of this role is to handle collections for Accounts Receivable and for the Company. This position works closely with the CFO and Billing Associates.
This job requires attention to detail with a focus towards data entry, accuracy, and communication.
Essential Duties / Responsibilities:
Perform basic troubleshooting of wet based fire systems, and describe them to owners and service managers for repairs.
- Monitoring 300-400 customer account details for nonpayment, delayed payments and other irregularities.
- Contact clients on all invoicing issues, 30-50 daily.
- Communicate with clients regarding outstanding payments.
- Resolves high volume collections by examining customer payment plans, payment history, credit line
- Locate, code, and process credit card payments.
- Resolve Falcon Tickets.
- Ensure all invoices have the correct job designation and/or branch information.
- Communicate all invoice information to the customer.
- Note any communication or issues into TCMS in AR.
- Know how to locate necessary information for invoices, including the project manager, waivers, insurance certificates, and checks not posted.
- Process AR Aging by all customers and credit cards daily.
- Process the lien report, AR Aging by departments, and show me the money report weekly.
- Process statements and AR Aging day accounts monthly.
- Handle Blue Tickets by releasing retention and adding reminder notes.
- Research Exchange monthly including check requests, moving cash, vendor request set-up, and finding checks.
- Receive and handle credit/debit memo and turn into CFO every Friday in yellow folder.
- Occasionally deal with legal matters, including demand letters and write offs, and coordinate with CFO and Billing Associates to ensure matter is handled correctly and efficiently.
- Protects organization value by keeping information confidential.
Qualifications:
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education / Work Experience:
- High school diploma or GED required.
- 5 years of experience in a high-volume accounts receivable environment required.
- Background in construction or business to business collections required.
- Excellent customer service skills are required.
- Demonstration of a positive attitude is required.
Computer Skills:
- Computer Skills: Significant experience with Microsoft Office applications (e.g., Word, Excel, PowerPoint).
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.
Experience
Required- Excellent customer service skills.
- Background in construction or business to business collections.
- 5 year(s): Experience in a high-volume accounts receivable environment.
Education
Required- High School or better
- Technical/other training or better
