What are the responsibilities and job description for the Weekend Central Supply Clerk position at Sabal Palms Health & Rehabilitation?
Position:
Central Supply Clerk
Department:
Administration
Reports to:
Director of Central Supply
Purpose
The primary purpose of this position is to plan, organize, develop, and direct the Purchasing Program in accordance with current applicable federal, state, and local standards, guidelines and regulations, and as may be directed by the Executive Director, to assure that the highest degree of quality resident care can be maintained at all times.
Essential Job Functions Duties and Responsibilities
Supply Functions
- Plan, develop, organize, implement, evaluate and direct procurement programs and activities. (Includes departmental policies and procedures, job descriptions, etc.)
- Select vendors/suppliers in accordance with established policies and procedures.
- Ensure all purchase orders are properly prepared, signed, submitted and filed as required.
- Ensure all telephone orders are confirmed with a written purchase order.
- Prepare and submit invitations to bid for major equipment. Recommend best bids to the Executive Director.
- Prepare correspondence and claims concerning damaged merchandise, errors in shipment, etc., and return to vendor as required.
- Maintain a reference library of written material, laws, procurement manuals, etc., necessary for complying with current standards and regulations, and that will assist in purchasing quality supplies and equipment.
- Participate in research and demonstrate new products/equipment for the facility as approved.
- Organize/supervise storage, control and issue of supplies and equipment in accordance with established policies and procedures.
- Ensure inventory is updated, as required, when receiving/issuing supplies and equipment.
- Ensure various departments are properly charged with supplies and equipment they have received for cost allocation purposes.
- Ensure that vendors provide appropriate material safety data sheets (MSDSs) in accordance with current OSHA regulations and the facility's policies and procedures.
- Notify appropriate department when special orders have arrived.
- Assist in the development of all department budgets.
Equipment and Supply Functions
- Ensure that all storage areas are clean and properly arranged at all times.
- Review requisitions from departments for routine supplies and equipment in accordance with established policies and procedures.
- Identify and obtain approval for purchasing major equipment for your department in accordance with established policies and procedures.
- Order sufficient quantities of common items/supplies to maintain adequate stock levels at all times.
- Pick up excess supplies or deliver/dispense supplies.
Required Knowledge, Skills and Abilities
Must possess the ability to make independent decisions, follow instructions, and accept constructive criticism. Must be able to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public. Must be able to work with ill, disabled, elderly, emotionally upset, and potentially hostile people within the facility. Must be able to speak, write and understand English in a manner that is sufficient for effective communication with supervisors, employees, residents, and families.
Education and Experience
High school diploma or equivalent.
Prefer purchasing experience in a health related facility.
Must have training in cost control and inventory management.
***Weekend Position***
Licensing/Certifications
None.
Physical Requirements
All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Individuals who pose a direct threat or significant risk to the health and safety of themselves or others in the work place will not be considered qualified for employment if physical requirements cannot be eliminated or reduced by reasonable accommodation.
Essential functions are carried out in a variety of positions including standing and sitting. To meet residents’ needs, all positions require the ability to move freely through the building. Other physical demands are required as described below.
Task
Requirement
Frequency (Place X in approp. box)
Constantly
Frequently
Occasionally
Rarely
Seeing
Yes
X
Hearing
Yes
X
Tactile Sense
X
Talking
Must convey detailed and important spoken instructions to others accurately
X
Climbing
X
Balancing
X
Stooping
X
Kneeling
X
Crouching
X
Pulling
30 lbs.
50 lbs.
Pushing
30 lbs.
50 lbs.
Standing
X
Walking
X
Reaching
X
Fine Motor
Typing
X
Grasping
X
Twisting
X
Repetitive Motions
Typing
X
Lifting
30 lbs.
50 lbs.
Crawling
X
Static Position
X
Carrying
30 lbs.
50 lbs.
Other
Equipment and Tools
List equipment and tools operated and the frequency of use:
(Those that cannot be delegated to a co-worker.)
Equipment: Computer and personal communication devices; Business office equipment, handcart
Working Conditions
Check which working conditions the employee is subject to:
Physical Conditions:
X Extreme temperatures Noise Wet and/or humid Vibration
Workplace Hazards:
X Blood, body fluids and/or infectious disease Hot Water Mechanical Electrical
X Chemical X Gasses Other___________