What are the responsibilities and job description for the Administrative Assistant position at Sabine Surveyors, Ltd.?
Pay Range ($18-22/hr.)
Sabine Surveyors is presently looking to hire an Administrative Assistant for our Port Arthur office.
About Us
Sabine Surveyorsisa full-service marine surveying and consulting company founded in 1968. Our services include bulk and project cargo surveys, hull and machinery surveys, damage surveys, P&I surveys, on-hire, and off-hire bunker and/or vessel condition surveys, vessel appraisals, vessel audits, management audits, shipyard representation services, CRF 46 Subchapter M Compliance services and vendor audits.
INSTRUCTIONS ON APPLYING:Please click link to directly apply on our website.Administrative Assistant
Benefits:
This position is responsible for the following, other duties may be assigned as required:
Computers, copiers, scanners, printers, office telephones, fax machines.
Special Skills:
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Sabine Surveyors is presently looking to hire an Administrative Assistant for our Port Arthur office.
About Us
Sabine Surveyorsisa full-service marine surveying and consulting company founded in 1968. Our services include bulk and project cargo surveys, hull and machinery surveys, damage surveys, P&I surveys, on-hire, and off-hire bunker and/or vessel condition surveys, vessel appraisals, vessel audits, management audits, shipyard representation services, CRF 46 Subchapter M Compliance services and vendor audits.
INSTRUCTIONS ON APPLYING:Please click link to directly apply on our website.Administrative Assistant
Benefits:
- 401 (k)
- Group Health & Dental Plan
- Short -& Long-Term Disability Insurance
- Life & Voluntary Life Insurance
- Holiday & Vacation Pay
- Employee Assistance Program
This position is responsible for the following, other duties may be assigned as required:
- Assisting Senior Management and Area Managers as necessary as directed by the Administrative Manager
- Performing a wide variety of administrative duties as required by daily operations
- Communicating with clients in a respectful and professional manner
- Coordinating office activities and schedules, as requested
- Coordinating survey and audit related document flow between branch offices, laboratories, and customers as necessary
- Reviewing, editing, and issuing survey and audit reports and documents as required by company policy; confirm calculations in draft survey spreadsheets; processing invoices through accounting and assuring same are issued for cases handled
- Filing survey and audit folders in a logical and timely manner, where applicable; update the status of the case in the database in line with current procedures
- Ensure hours worked are allocated in the system in a timely manner, and as required by Human Resources and Payroll
- Reviewing and distributing incoming mail and emails as assigned
- Coordinating the purchasing of office supplies, etc. and requesting Purchase Order numbers as required for purchasing replies
- Independently responding to emails, letters, and general correspondence of a routine nature
- Packaging and shipping mail, UPS, FedEx, etc. items as needed
- Ensuring employees follow Company policies and procedures as outlined in the Quality and Environmental Management Systems
- Maintaining a safe environment
- Associate’s Degree in Business Administration and/or equivalent work experience
- Strong knowledge of Microsoft Office, including Word, Excel, and Outlook
- Experience with PowerPoint, SharePoint, Microsoft Teams, and cloud storage helpful
- Experience in the marine industry an advantage
- Possess a strong knowledge of proper English usage, grammar, spelling, and punctuation
- Must possess mobility to work in a standard office setting, to use standard office equipment, including a computer, and to attend meetings at various sites away from the home office
- Strength to lift and carry materials weighing up to 20 pounds
- Vision to read printed materials and a computer screen
- Hearing and speech to communicate in person and over the telephone
- Regular work time indoors in environmentally controlled conditions, with some exposure to weather conditions, especially hot, humid, and/or rainy weather
Computers, copiers, scanners, printers, office telephones, fax machines.
Special Skills:
- Commitment to company values, policies, and safety program
- Excellent communication skills with co-workers, subordinates, superiors, the general public, representatives of public and private organizations and others sufficient to exchange or convey information
- Exemplary customer satisfaction skills, both in person and over the telephone
- High performance and a strong team player
- Highly organized
- Ability to work independently and efficiently with minimal supervision on technical, specialized, complex, or difficult office administrative work
- Interpreting and implementing policies, procedures, and computer applications related to the assigned work
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Salary : $18 - $22