What are the responsibilities and job description for the Enrollment Services Assistant position at SAI Programs?
Founded 30 years ago, SAI is a growing study abroad organization seeking an Administrative Assistant to support the admissions and pre-departure teams through application processing, enrollment support, pre-departure services, and visa operations at our U.S. office in Sebastopol, CA.
This role works closely with the Vice President of Enrollment Services and the Student Visa Director and plays an essential part in managing student data, preparing materials, and ensuring efficient and accurate administrative processes.
This role offers exposure to admissions operations, student services, and international visa processes. The Administrative Assistant will gain hands-on experience in higher education administration and study abroad programming, with opportunities to take on additional responsibilities over time.
This position is based in our Sebastopol, CA office and works closely with a small, dedicated team. The role requires regular in-office collaboration and attention to detail, particularly during peak enrollment and visa seasons.
Key Responsibilities
- Provide day-to-day administrative support to the Vice President of Enrollment Services, admissions team, and visa team.
- Manage newsletters, calendars, shared documents, and internal databases
- Assist with data entry, record-keeping, and document organization
- Support special projects and peak enrollment periods
- Assist with application processing, including reviewing and organizing required materials
- Assist with student visa processing
Qualifications
- Bachelor’s degree
- At least 2 years of administrative, office, or student services experience
- Exceptional organizational skills and strong attention to detail
- Professional, friendly and clear written and verbal communication
- Ability to manage multiple priorities in a fast-paced, deadline-driven environment
- Comfort working with databases, spreadsheets, Google Suite, document management systems; familiarity with HubSpot preferred.
Other
- Includes medical, dental and vision plan life insurance, paid holidays and vacations.
- Office hours: M - Th 8:30am - 5:00pm & Friday 8:30 am - 3:00pm.
- The position is based in the Sebastopol, CA (in office)
Job Type: Full-time
Pay: $45,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $45,000 - $50,000