What are the responsibilities and job description for the Legal Assistant position at SAIBER?
Legal Assistant
SAIBER LLC is looking to hire a legal assistant to join its Florham Park office. This position will support attorneys in the litigation and labor and employment practice groups.
Key Responsibilities
- Transcribe/ draft/ edit legal documents and correspondence for multiple attorneys
- Enter attorneys’ time into billing system; generate, edit and finalize pre-bills/bills and forward to clients; maintain edit sheet
- Schedule court depositions, hearings, and other meetings; maintain calendars including attorneys’ appearances and docketing calendars as needed
- File, organize, maintain, scan and copy legal documents
- Accurately file documents with the courts in a timely manner
- Respond to phone calls and emails as appropriate
- Sort and distribute incoming mail; prepare outgoing mail plus documents to be delivered using overnight services, certified mail and lawyers service
- Prepare and submit expense reports and American Express charges
- Provide backup coverage for reception and office clerks as needed
Requirements and skills:
- Understanding of a variety of legal documents, court procedures (federal, state and local) and terminology; familiarity with e-filing systems
- Superior level of proficiency in Microsoft Outlook and Word, including, but not limited to, editing/tracking changes, creating TOAs/TOCs via Best Authority and creating/merging mailings
- Proficient in other Microsoft Office applications, including Excel and Power Point
- Proficiency in Adobe for Bates stamping, converting and redacting documents
- Familiarity with time entry systems, such as SurePoint
- Excellent time management and organizational skills; able to effectively prioritize and meet deadlines
- Able to work as a team with attorneys and other colleagues
- Excellent written and oral communication skills
- Demonstrate high levels of professionalism, discretion and confidentiality
Education and Experience:
- A minimum of a 2-year college degree
- 3-5 years of similar law firm experience required
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift up to 10 pounds at times
Our office atmosphere is collegial. From the members of our Executive Committee to our support staff, we have operated with a sense of mutual respect and appreciation for one another for over 70 years. Our goal is to create an environment where our attorneys and staff are comfortable being themselves. To learn more about us and our core values, visit saiber.com/careers.
Send resume in confidence to:
Katie Wagner, Director of Human Resources
kwagner@saiber.com
Saiber LLC
18 Columbia Turnpike, Suite 200
Florham Park, New Jersey 07932
SAIBER LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.