Business Office Accounting Specialist

Saint John’s High School seeks a detail-oriented, mission-driven Business Office Accounting Specialist to support key business office functions, including tuition billing and collections, financial reconciliations, and general ledger accounting. This role is central to ensuring the integrity of financial operations and upholding the School’s commitment to excellence in service to students, families, and the broader community. Key Responsibilities: · Tuition Billing and Collections Manage student tuition accounts, including invoicing, payment plans, adjustments, and collections. Support families in navigating the tuition process, including financial aid. Utilize and maintain tuition management software, preferably Clarity Tuition. Provide periodic reports to the CFO and Head of School on outstanding collection issues. · General Accounting Functions Prepare and post monthly journal entries, including recurring and adjusting entries, with familiarity with Blackbaud Financial Edge or similar systems. Perform monthly bank reconciliations and assist in reconciling investment accounts. Maintain and reconcile the School’s fixed asset register, including depreciation schedules and audit preparation. Assist with the monthly closing of the general ledger and distribution of financial reports. · Donations and Pledge Reconciliation Reconcile restricted and unrestricted donations with the Advancement Office, including pledges and outstanding receivables. Ensure proper classification and documentation of gifts in collaboration with Advancement staff, ideally using Blackbaud Raiser’s Edge or similar systems. Auxiliary Revenue Tracking Maintain accurate accounting for auxiliary program revenues, including summer camps, facility rentals, bookstore, student activities, and other non-tuition income streams. Reconcile related deposits, track outstanding receivables, and provide periodic reports to the CFO and program leads. · Administrative and Support Duties Collaborate with the Business Office team to provide timely reporting and respond to family inquiries. Support internal stakeholders with financial data for retreats, events, and trips as needed. Assist with other business office functions, including phone coverage, periodic reporting, and annual audit coordination, as assigned.