Purchasing Assistant

Job Summary: Receive and distribute supplies, equipment, and furniture. Check orders as received and maintain inventory control. Assist with storage and destruction of archived records.

Essential Functions:

• Deliver incoming supplies, equipment, and furniture to all departments according to procedures.
• Distribute supplies with on-demand requests.
• Receive, unpack, and inspect supplies delivered to the warehouse. Store materials in appropriate numerical format.
• Report any discrepancies and monitor stock levels. Update inventory records.
• Maintain inventory control.
• Maintain inventory of Clinic documents.
• Conduct storeroom inventory audits.
• Maintain stock area in a neat and orderly manner.
• Responsible for purging archived records maintained in the purchasing warehouse.

Required Knowledge, Skills, Abilities:

• High school graduate.
• Valid Oregon driver’s license with a good driving record.
• Skill in organizing supplies and materials.
• Ability to compare and copy words and numbers correctly.
• Ability to sort and stock from a variety of sources and arrange in logical order.
• Ability to work in a team.
• Effective communication skills- written and oral. Able to spell correctly and display good writing skills.

• Smile – Provide a warm and friendly greeting in person or on the telephone.
• Assist – Be alert and responsive to opportunities to help patients and staff.
• Listen – Show interest, provide undivided attention, and use active body language.
• Eye Contact – Always provide eye contact at initial greeting, and at other feasible times.
• Mile Extra – Go the extra mile to meet other’s needs.
• Communicate – Keep people informed, respond to messages in a timely manner, and ask questions.
• Liaison – Initiate positive relationships with patients and staff members while meeting their needs.
• Individualize – Treat each person as an individual and look at things from their perspective.
• Notice Surroundings – Notice physical surroundings and what people need, take action if needed.
• Impression – Make a positive impression during each interaction.
• Choice – Choose to make the Salem Clinic a great place to work and to receive excellent care.

Required Teamwork Skills: Employees of the Salem Clinic are required to consistently implement the Clinic’s Essential Skills of Teamwork (described below).

• Alert and responsive to assist fellow workers without being asked,
• Puts needs of others before own,
• Offers constructive feedback in a nonjudgmental, positive, and confidential manner,
• Shows initiative and takes responsibility in dealing with interpersonal conflict resolution,
• Flexible in response to unexpected changes in work volume, scheduling and staffing,
• Takes responsibility for keeping informed,
• Assumes supportive role in the absence of supervisor,
• Recognizes, acknowledges and shows appreciation for the contributions of others,
• Promotes a positive work environment.

Position Number: 81-2F

Hours: Full time | M-F | 8-5p