Transportation Manager

Job Responsibilities

The primary objectives of this position are to effectively manage, plan and organize the day-to day operations of the transportation division of the San Antonio Food bank. This will include, but not be limited to, managing the pick-up and delivery of product, collecting and documenting accurate information from donors, overseeing vehicle maintenance and supervising and evaluating drivers.

• Manages in a timely manner all product donor requests for pick-ups and receipting of product.
• Conducts effective communication on scheduling requirements for staff, donors, and partner agencies.
• Collects accurate information from product donors through receipting.
• Prepares reports, responds to requests for data and maintains required records.
• Manages all functions related to dispatching of drivers for pick-ups and deliveries.
• Tracks and inputs all donations from retail pickups into CERES (inventory Software).
• Provides training to drivers on D.O.T. requirements to include pick-up, delivery and dispatch issues.
• Documents all driver and vehicle information in accordance with State and Federal Laws outlined by the Department of Transportation (D.O.T.)
• Maintains a schedule of regular maintenance and repair of vehicles.
• Maintains relationships with vendors that offer maintenance and repair for SAFB vehicles.
• Assists Food Resourcing Manager in securing bids for hired transportation.
• Assists in the effective and efficient development of routes and schedules to support timely pick-ups and deliveries of donated product.
• Advocates for safety in the work place and on the road at all times.
• Monitors Teletrac system to maximize efficiencies in pickup and delivery.
• Monitors overtime and vacation leave throughout the year.
• Supervises, mentors, and writes performance evaluations, rewarding and disciplining employees; addressing complaints and resolving issues.
• Always act as an ambassador of the San Antonio Food Bank when conducting business with donors, potential donors, partner agencies and donation recipients.
• Accepts additional duties as assigned.

Job Qualifications

• College degree in relevant field or equivalent work experience.
• Knowledge of general fleet management, logistics, and D.O. T. regulations.
• Excellent written and verbal communication skills.
• Skills in computer applications i.e. word processing and database management.
• Good judgment and discretion.
• Ability to work independently with minimum supervision.
• Ability to organize work, time, and self.
• Attention to detail, accuracy, and the meeting of deadlines.
• Ability to work cooperatively with Food Bank staff, donors, volunteers and agencies.
• Ability to present a professional demeanor under a variety of conditions.
• Ability to supervise others and delegate appropriate tasks.

Physical Environment

While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel objects, tools, or controls; reach with hand and arms; talk and hear. Employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close, distance, color, and peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment is primarily indoors, but may require attendance at food fairs/events that are held outdoors. The noise level in the work environment is usually moderate.

These statements are intended to describe the general nature and levels of work to be performed and are not intended to be an all-inclusive list of responsibilities and duties.

COVID-19 Vaccine Requirement

It is the San Antonio Food Bank's duty to provide and maintain a workplace that is free of known hazards. We are adopting a policy that all applicants be vaccinated prior to their first day of employment. The policy is to safeguard the health of our employees and their families, our clients and volunteers, and the community at large from infectious diseases, such as COVID-19 or influenza, that may be reduced by vaccinations. This policy will comply with all applicable laws and is based on guidance from the Centers for Disease Control and Prevention and local health authorities, as applicable.

Applicants in need of an exemption from this policy due to a medical reason, or because of a sincerely held religious belief must submit a completed request for accommodation form to the Human Resources Department. Accommodations will be granted where they do not cause undue hardship or pose a direct threat to the health and safety of others.