Secretary-Athletics

Job Title: Secretary, Athletic Department Exemption Status: Non-exempt

Reports to: Director of Athletics Pay Grade: 05

Works With: District Personnel/Parents/Community Days: 226

Dept. /School: Athletics Department

Primary Purpose

To provide clerical services to the Athletic Department and maintain a high level of confidentiality.

Prerequisites

• High school diploma or GED
  
  

Special Knowledge/Skills

• Knowledge of school district organization, operations, and administrative policies
• Ability to read and comprehend instructions, short correspondence, and memos
• Ability to make independent decisions regarding planning, organizing, and scheduling
• Excellent public relations, organization, communication, and interpersonal skills
• Ability to use software to develop spreadsheets, perform data analysis, and do word processing
• Ability to multi-task numerous complex administrative activities
  
  

Experience

• Three years experience as a secretary
  
  

Major Responsibilities And Duties

• Prepares and distributes eligibility lists and submits them to DEC Chairman.
• Responsible for the submitting bus requests and confirming them with transportation department.
• Responsible for putting together supervision schedule for all home athletic events and confirming workers.
• Responsible for processing work orders once approved by the Athletic Director or Athletic Coordinator.
• Be available to work home athletic events and track meets, whether held in the evenings or weekends.
• Responsible for processing time sheets for athletic department hourly personnel.
• Responsible for scheduling lettermen jacket fittings and keeping an updated list of athletic awards 9-12.
• Assists in inventory of athletic equipment and keeps record of all inventories.
• Responsible for processing all athletic supply, entry fee, and meal receipt purchase orders.
• Perform other duties as assigned by the Athletic Director and / or Athletic Coordinator.
  
  

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress