Office Assistant (Attendance/Registrar) - Pioneer High School

The impact you will have: As an Office Assistant - Attendance, you play a vital role in ensuring the accuracy, integrity, and confidentiality of student records that directly support student enrollment, placement, and success. You are a key point of contact for families, students, and staff, ensuring enrollment, attendance, and academic records are maintained in compliance with district, state, and federal requirements. Your work supports smooth school operations, equitable access to education, and informed decision-making—helping students and families feel welcomed, supported, and confident throughout their school experience A more detailed job description is available at: https://sjusd.app.box.com/v/ClassifiedJD/file/1232565250282

Who you are: You are a highly organized, detail-oriented professional who understands the importance of accuracy, confidentiality, and customer service in a school setting. You are comfortable working independently, managing sensitive information, and navigating complex procedures and timelines. You communicate clearly and professionally with families, students, and staff from diverse backgrounds, and you remain calm and responsive in a fast-paced environment. You take pride in keeping records accurate, supporting school operations, and ensuring compliance with all applicable policies and regulations.

As an Office Assistant - Attendance, you will be responsible for (but not limited to):

• Managing student enrollment, registration, withdrawals, and transfers in accordance with district policies and state and federal requirements.
• Maintaining accurate, complete, and confidential student records, including cumulative files, attendance, enrollment data, and academic history.
• Entering, reviewing, and updating student information in district student information systems and databases.
• Serving as a primary point of contact for families regarding enrollment, records requests, and residency or documentation requirements.
• Supporting attendance reporting and compliance, including monitoring and correcting discrepancies.
• Coordinating record requests with other schools, districts, and agencies in a timely and secure manner.
• Ensuring compliance with applicable laws and regulations, including student privacy requirements (e.g., FERPA).
• Collaborating with administrators, counselors, attendance staff, and district departments to support student placement and services.
• Preparing reports and documentation required for audits, compliance reviews, or state reporting.
• Providing front-office and clerical support related to student records and enrollment processes.
• Maintaining organized files, schedules, and timelines to meet reporting deadlines.
• Performing other related duties as assigned to support school operations.

What you need for this position:

• Completion of 12th grade or equivalent, or any combination of education, experience, and training that is equivalent
• Resume and letter of introduction outlining your desire and qualifications for this position

Roles Available:

• Pioneer High School
• 1.0 FTE
• 11 Months
• 7:00am - 3:30pm

When will you hear back from us: Within seven days of applying, we will inform you if you will be moving forward in our hiring process and share next steps. If there is a delayed response, feel free to reach out to classified@sjusd.org.

Note to internal applicants:

• Even though we may have some information on file for you, we encourage you to submit a letter of introduction highlighting your qualifications and interest in this role, as well as any other information you would like to share. Where applicable, please also note which available location you are applying to.
• To be eligible to interview, you will need to be in permanent status and have passed probation.