Sales Coordinator

SALES COORDINATOR ~ SAN MATEO COUNTY EVENT CENTER

Working for the San Mateo County Event Center and Fair is an excellent opportunity to be part of a vibrant and exciting team.  The Event Center and Fair (a 501c3 Non Profit) is a great place to use your  skills in a multifaceted and fun environment.  Each member of our team is committed to building and sustaining equitable and inclusive work and social environments where diversity is celebrated and valued. We are an equal opportunity employer and we believe diversity, equity, and inclusion benefits and enriches the experience of our staff, clients and guests. 

This is a full-time position. The hourly pay range is $30.00 to $35.00 per hour.

Job Summary

The San Mateo County Event Center (SMCEC) is a public assembly facility which hosts a wide variety of events and produces the San Mateo County Fair, operates the Jockey Club – a satellite wagering facility for horseracing, as well as a full-service food operation. The Sales Coordinator serves in a highly visible capacity performing a wide variety of administrative and sales functions. 

Essential Functions/Responsibilities

Essential and other important responsibilities and duties may include but are not limited to the following:

• Act as the secondary point of contact for incoming sales opportunities. Respond to initial sales opportunities with emphasis on immediacy of client communication in order to maximize revenue.
  
• Communicate with potential clients to answer booking inquiries with availability, capacity, rental pricing, venue services, and all other SMCEC details.
  
• Utilize event management software and maintain the calendar of all incoming sales opportunities and bookings.   
  
• Host clients for site visits and conduct tours of the buildings and spaces.
  
• Responsible for preparation of estimates, letters of intent, and Venue Services Agreements for review and hand-off to supervisor.
  
• Maintain a positive relationship with all potential, new, and existing clients. As well as visiting clients during set up/event while onsite.
  
• Build upon our existing relationship within the community and the events industry by attending local industry mixers and town hall meetings.
  
• Responsible for internal communications of all contracted events by providing detailed summaries to Event Sales Supervisor, Event Success Supervisor, and Culinary Services Manager.
  
• Generate Event Folders with required documents and notes for supervisor.
  
• Create and maintain internal Look Ahead Document and Monthly Event Calendars.
  
• Responsible for various tasks as assigned during the annual San Mateo County Fair and other property wide events.
  
• Provide event coordinator support as needed.
  
• Perform additional duties as assigned.

Qualifications

Required

• Minimum 3-4 years of experience in event coordination and management.
  
• Principles and practices of sales and venue management.
  
• Strong organizational and follow-up skills.
  
• Ability to generate new and creative ideas to attract new events.
  
• Excellent computer skills including proficiency with Microsoft Office.
  
• Ability to build and maintain positive working relationships with management, colleagues, and clients.
  
• Willingness to take on new responsibilities and challenges.
• Requires flexibility to work evenings and weekends as necessary.
  
• Possession of or ability to obtain a valid California driver’s license and current automobile insurance in order to operate carts and vehicles while onsite.
  
• Ability to pass a criminal background check.

Preferred

• Knowledge of EBMS, TripleSeat, Social Tables, and DocuSign software.  
  
• Bilingual – English and Spanish

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to make repetitive hand movements in the performance of daily duties. Is occasionally required to stand; walk; reach with hands and arms and stoop, kneel or crouch. The employee must occasionally lift and/or move up to 25 pounds. Some of the work may be outdoors and employee may be subject to various weather-related environments. Must be able to speak, hear and see. Vision requirements are close vision, distance vision, peripheral vision and ability to adjust focus.   

Salary : $30 - $35