Executive Administrative Assistant

Job Title:

Part-Time Administrative / Executive Assistant (Medical Practice)

Position Summary:

We are seeking a reliable, highly organized, and professional Part-Time Administrative /

Executive Assistant to support a physician in a private medical practice in Wilmington, Delaware.

This role is integral to patient care coordination and daily operations of a concierge internal medical

practice. The ideal candidate is dependable, hardworking, and polished in their communication style,

with the ability to manage sensitive information and multiple priorities in a high-touch healthcare

environment. We are looking for a long-term candidate that would interact directly with the

doctor on a day-to-day basis.

Key Responsibilities:

Clinical Coordination (Non-Clinical)

• Streamline the process of obtaining medical records for new patients. This involves

requesting records and calling medical offices to obtain reports (i.e. colonoscopy/bone

density/mammogram reports, prior bloodwork).

• Upload outside records and documentation into the EMR.

• Place electronic orders related to direct patient care into third party systems (i.e. LabCorp,

Delaware Imaging Network).

• Communicating directly with patients and other medical practices to obtain, confirm, and

validate information.

• Create system for ensuring laboratory orders are placed in advance of annual visits.

Physician & Patient Liaison:

• Act as a primary liaison between the physician and patients for scheduling questions and

onboarding of new patients.

• Assist with responding to and triaging patient portal messages or phone calls under physician

guidance. Medical knowledge not required, but is beneficial.

Administrative & Office Support:

• Assist with scheduling and calendar organization.

• Communicate professionally via phone, email, and fax.

• Become primary contact point for office-related housekeeping issues (i.e. scheduling of

repairs with third party office management company).

Key Traits We Value:

• Detail-oriented with strong follow-through

• Professional and high-touch communication style

• Hardworking and dependable

• Honest and trustworthy with sensitive information

• Proactive

Required Skills & Qualifications:

• Comfortable with learning electronic ordering platforms & electronic medical record (EMR)

system.

• Proficiency with email, fax, and Excel.

• Strong verbal and written communication skills, including the ability to speak with patients,

pharmacies, and medical offices.

• Prior experience in medical administrative role or executive assistant preferred.

Schedule:

• Part-time position, flexible hours (approximately 25 hours weekly M-F) with the ability to

accommodate some home-based work if desired.

• 15 PTO days per calendar year (includes both sick and personal days).

Why Join Our Practice

• Close collaboration with the physician in a small, patient-centered practice. Meaningful role

supporting high-quality patient care with the goal of building a long-term professional

relationship.

• Professional, respectful, and supportive work environment.

If you are interested in scheduling an interview, please contact Dr. Lexi Saunders at

Dr.lexisaunders@gmail.com or call the office at 302-652-3331 and reference this job postin