What are the responsibilities and job description for the Plant Administrative Assistant position at Schneider Electric?
Overview: We are seeking a detail-oriented and organized Plant Administrative Assistant to support the administrative functions of our plant operations. You will play a key role in managing communications, coordinating meetings, and assisting the Plant Manager and executive teams with various administrative tasks.
Key Responsibilities:
- Manage plant communications, including phone calls, emails, and inquiries.
- Assist in coordinating and scheduling meetings, preparing agendas, and organizing site visits.
- Maintain and organize plant documents, records, and reports.
- Support the Plant Manager’s agenda, travel arrangements, and administrative routines.
- Update the plant dashboard, organization charts, and internal directories.
- Maintain expenses and forecasts for the Plant Manager’s cost center.
- Coordinate travel arrangements and accommodations for plant personnel.
- Process orders for office supplies and manage inventory.
- Organize plant tours and visitor arrangements, ensuring a welcoming environment.
- Manage complex calendars, including scheduling meetings, appointments, and travel.
- Coordinate travel logistics and accommodations, ensuring efficient and cost-effective arrangements.
- Handle expense report submissions and reimbursement processes in a timely manner.
- Manage and prioritize communications to and from the executive teams.
- Advise, support, assist, coordinate, and collaborate on complex special projects involving multifaceted teams.
- Handle details of a highly confidential and critical nature.
- Delegate responsibilities for efficient and timely management of activities.
- Minimum of 5 years of experience as an Executive Assistant supporting senior management or in a similar position.
- Proven experience as an administrative assistant or in a similar role.
- Strong organizational and time-management skills with exceptional attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
- Excellent written and verbal communication skills.
- Ability to handle multiple demands and prioritize tasks effectively and efficiently.
- Requires independent judgment and a high degree of initiative in resolving problems and developing recommendations.
- Experience exercising discretion and maintaining confidentiality.
- Must be able to juggle many tasks simultaneously and be a 'Jack of all trades'.
Reporting To: Plant Manager
Let Us Learn About You! Apply today! You must submit an online application to be considered for any position with us. This position will be posted until filled.
Qualifications:
You must submit an online application to be considered for any position with us. This position will be posted until filled.
At Schneider Electric we're committed to creating a workplace that gives you not just a job but a meaningful purpose in joining our mission to bring energy and efficiency to enable life, progress and sustainability for all.
We believe in empowering our team members to reach their full potential, fostering a sense of ownership in their work.
We embrace inclusion as a fundamental value, ensuring that every voice is heard and valued. We value differences, and welcome people from all walks of life. We believe in equal opportunities for everyone, everywhere.
If you want to be part of a company where your contributions truly matter, where you are empowered to make a difference and where inclusivity is valued, we would love to hear from you.
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€34.2bn global revenue
12% organic growth
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Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best.
We mirror the diversity of the communities in which we operate and we ‘embrace different’ as one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do. This extends to our Candidates and is embedded in our Hiring Practices.
You can find out more about our commitment to Diversity, Equity and Inclusion here and our DEI Policy here
Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.
