Receptionist

The Receptionist for our Corporate Headquarters answers the office main phone line and handles incoming guests. They are responsible for a variety of administrative and office services tasks. 

ESSENTIAL FUNCTIONS/TASKS:

• Answer main switchboard phone lines and direct incoming calls in a professional and courteous manner.
• Assist callers as much as possible when key personnel are out of the office. Take and deliver messages when needed. 
• Greet incoming guests, vendor, walk-ins etc., and notify the appropriate parties.
• Manage FedEx/USPS pickups and special deliveries.
• Order all office supplies for the corporate office.
• Order, coordinate, and send out birthday and anniversary cards toemployees.
• Send email reminders to supervisors with employee birthday and anniversary dates.
• Prepare invoices for payment, obtain approvals, and submit to accounting by weekly deadline.
• Complete expense reports with receipts, and obtain approvals.
• Update office phone lists.
• Update reception documents, including property and contact information.
• Stuff envelopes for various departments (i.e. checks, tenant statements, employee tickets).
• Order and distribute transit passes.
• Coordinate parking passes and building entry cards.
• Assist HR department with new employee starts including desk set up and welcome emails.
• Update Company intranet with HR documents and employee details. 
• Request or track ordering of office chairs or standing monitors for employees.
• Clean and maintain front desk area and office and common areas. 
• Supporting management and executive staff as requested.
• Perform miscellaneous administrative tasks and special projects for various departments as assigned.

Experience, training, skills required:

• A minimum of one to two years’ front desk/receptionist experience in a moderately busy professional environment.
• Proficient use of computer systems including Microsoft Office.
• Excellent written and verbal communication skills.
• Utilize good customer service skills when assisting co-workers, tenant inquiries, vendors, and others.
• Ability to handle multiple tasks, and meet deadlines.
• Strong organizational skills and attention to detail.
• Dependable and reliable. Team player with strong work ethic and pride in work.

Education:

High School Diploma or GED.

LICENSE OR CERTIFICATE REQUIRED:

None.

TRAVEL REQUIREMENTS:

No travel required.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.