Administrative Assistant - SAU Office

The central office for the Hanover & Norwich school districts is seeking a responsible Administrative Assistant to perform a variety of administrative and clerical tasks for the central office. This position serves as receptionist and handles various administrative tasks to keep the office running smoothly. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude, who enjoys taking initiative and helping to move projects along. Candidates should be able to assist colleagues and visitors by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, and generally being a helpful and positive presence in the workplace. The administrative assistant position helps support the superintendents, human resources office, and finance office. Experience in public education, HR, or finance are a plus, and to some extent, the work can be tailored to fit the strengths and interests of the person in the role.

Rate of pay is $20 per hour. Position starts immediately, open until filled.

Submit applications at https://sau70.tedk12.com/hire/ViewJob.aspx?JobID=486

SAU 70, Hanover, Dresden, and Norwich School Districts

POSITION TITLE: ADMINISTRATIVE ASSISTANT - SAU OFFICE

Job Description Approved By: SAU 70

Date:

8/2023

General Purpose:

Serve as the primary receptionist for all visitors to the SAU office and the primary responder to phone calls placed to the SAU office. Provide administrative support to the SAU departments. Maintain a well-organized, efficient office environment while providing customer service to the public.

Reports to:

Director of HR and Administrative Assistant to the Superintendent

Supervises:

N/A

POSITION DUTIES AND RESPONSIBILITIES:

Except as specifically noted, the following functions are considered essential to this position:

• Greet, screen and direct SAU visitors and callers to appropriate department
• Provide support to all SAU departments with various tasks and projects as needed
• Fingerprint new hires, volunteers, coaches, substitutes and others as needed
• Act as transportation liaison for district busing needs
• Assist with annual budget mailers and annual reports
• Track and process incoming receivables as directed by the Finance team
• Ensure monthly student counts are timely and accurate
• Act as primary back-up to the Administrative Assistant to the Superintendent
• Prepare meeting agendas, attend meetings as directed, and create meeting minutes in accordance with applicable policies and laws
• Assist with coordinating and organizing district voting needs
• Respond to Board needs and inquiries in the absence of the Administrative Assistant to the Superintendent
• Prepare new hire materials; assist with scheduling and coordination of new hire activities
• Assist with file management related to hiring and terminations
• Ensure Human Resources filing is timely and compliant with applicable best practices
• Responsible for processing and auditing monthly insurance invoices
• Initiate first report of injury to applicable workers comp vendor; elevate claim to HR Director if necessary
• Maintain accident logs
• Open and distribute incoming and outgoing mail
• Place supply orders for the SAU office and maintain inventory
• Process requisitions and purchase orders for SAU staff
• Assist with coordinating maintenance and repair of SAU office machines
• Maintains office filing in compliance with state and federal regulations
• Perform other duties and accept responsibilities as assigned.
• Must comply with all SAU 70 District policies and building / department rules, procedures, practices and objectives.

This general outline illustrates the type of work, which characterizes the Job Classification. It is not an all-encompassing statement of the specific duties, responsibilities and qualifications of individual positions assigned to the classification.

Evaluation:

• Performance of duty responsibilities will be reviewed annually by the Human Resources Director

TERMS OF EMPLOYMENT:

• Full-time

• Year-Round

• Non-Exempt

MINIMUM QUALIFICATIONS:

Education and Experience:

• Associates Degree
• Two to Four (2-4) years of relevant experience

Necessary Knowledge, Skills and Abilities:

• Thorough knowledge of modern office procedures, practices and equipment.
• Thorough knowledge of modern office filing systems and procedures.
• Ability to maintain confidentiality at all times.
• Ability to remain calm in difficult situations.
• Ability to successfully multitask within role.
• Ability to accurately and expeditiously type correspondence, reports and memoranda according to standard business practices.
• Ability to communicate effectively with others, both orally and in writing.
• Ability to understand and follow oral and/or written policies, procedures and instructions.
• Ability to operate a personal computer using standard or customized software applications appropriate to the assigned tasks.
• Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions.
• Ability to perform a wide variety of duties and responsibilities with accuracy and speed under regular conditions and under the pressure of time-sensitive deadlines.
• Ability and willingness to quickly learn and utilize new skills and knowledge brought about by rapidly changing information and/or technology.

LICENSURE AND CERTIFICATION REQUIREMENTS:

• None required

PHYSICAL ACTIVITY REQUIREMENTS:

Primary Physical Requirements:

(Not, Rarely, Occasionally, or Frequently Required)

1. Lift up to 10 lbs:

Frequently required

2. Lift 11 to 25 lbs:

Occasionally required

3. Lift 25 to 50 lbs:

Rarely required

4. Lift over 50 lbs:

Not required

5. Carry up to 10 lbs:

Freqy required

6. Carry 11 to 25 lbs:

Rarely required

7. Carry 26 to 50 lbs:

Not required

8. Carry over 50 lbs:

Not required

9. Reach above shoulder height:

Occasionally required

10. Reach at shoulder height:

Occasionally required

11. Reach below shoulder height:

Occasionally required

12. Push/Pull:

Rarely required

Hand Manipulation:

(Not, Rarely, Occasionally, or Frequently Required)

1. Keyboarding:

Frequently required

2. Gross Manipulation:

Frequently required

3. Fine Manipulation:

Frequently required

Other Physical Consideration:

(Not, Rarely, Occasionally, or Frequently Required)

1. Twisting:

Not required

2. Bending:

Occasionally required

3. Crawling:

Not required

4. Squatting:

Occasionally required

5. Kneeling:

Not required

6. Crouching:

Occasionally required

7. Climbing:

Not required

8. Balancing:

Rarely required

During the Work Day, Employee is Required to:

1. Sit:

up to 3 consecutive hours

2. Stand:

up to 3 consecutive hours

3. Walk:

up to 1 consecutive hour

Cognitive and Sensory Requirement(s):

• Effectively exchange an receive information and instructions ,and respond to inquiries;

• Communicate with others;

• Observe students and staff to ensure safety

Work Environment: Inside: up to 100%

Outside: up to 20%

Work Surface(s): Office Desk, Office Chair

Carpeted floor, tile floor

Other Training, Skills and Experience Requirements:

Ability to work with staff, students, parents, and the community

Other Considerations and Requirements:

The physical demands of an employee in an Administrative Assistant role are minimal. The employee is occasionally required to do some lifting. Employee is typically able to sit and stand as needed.

Applicants will be subjected to a criminal background check as required by state law.