What are the responsibilities and job description for the Athletics and Activities Administrative Assistant position at School District of Ashland?
- Ability to manage the co-curricular office for the School District of Ashland and maintain a professional office environment.
- Serve as first point of contact for all students, parents, guests, and staff as they contact the co-curricular office.
- Ability to forge positive relationships with the parents/guardians of all students, staff, administration, and community agencies as needed.
- Flexibility and willingness to assist counselors, staff, administration, parents, and especially students; often at a moment's notice.
- Ability to work cooperatively and communicate regularly with building staff. Candidate must have strong communication skills.
- Work cooperatively with Building Administration in scheduling and promoting of District facilities.
- Collaborate with Director of Faciliites Use & Community Outreach to have a working knowledge of the Rschool activities and facilities scheduler.
- Coordinate the use of the scoreboard/display in gymnasium. It will be the responsibility of this position to ensure programming is accurate.
- Schedules and maintain Director of Athletics and Activities appointment calendar.
- Work closely with administration to schedule and calendar building-wide activities and meetings.
- Knowledge and experience using the Skyward system is preferred. Those with experience with student records will be given strong consideration.
- Updates student contact information within the Skyward program on a regular basis.
- Maintains confidentiality of student and staff activities/records.
- Maintains all office files. Keeps all files up-to-date and monitors all files on a regular basis.
- Assist Director of Athletic and Activities in department budget, enter/track building requisitions and will be reponsibile for petty cash/event start up cash boxes..
- Maintain student activity accounts.
- Manage general supply store room; orders, stocks, dispenses and organizes general supplies.
- Manage concession operations.
- Responsible for reconciliation and deposits of all co-curricular accounts.
- Scheduling of game officials.
- Coordination of co-curricular transportation.
- Ability to problem solve as issues arise.
- Responsible for monitoring GPA and daily attendance of student athletes in collaboration with Director of Athltics & Activities.
- Ability to update Ashland High School website and other social media programs as needed.
- Maintain office equipment.
- Dispense and track all building keys.
- End of the year check-out for coaches/advisors.
- Update student packets, handbooks, and other materials as needed.
- Types correspondence as needed.
- Sort and deliver mail.
- Other duties as assigned.
JobID: 3147
Position Type:
Secretarial/Clerical/Secretary
Secretarial/Clerical/Secretary
Date Posted:
6/6/2023
6/6/2023
Location:
District Wide (Location subject to change at the discretion of the district and student needs.)
District Wide (Location subject to change at the discretion of the district and student needs.)
Date Available:
TBD
TBD
Closing Date:
06/30/2023
06/30/2023
Hours:
9:30 AM - 6:00 PM; 8 hours / day (may change at the discretion of the District).
Term:
215 Day position; Schedule determined by administration.
Performance Responsibilities: (*Note: This is not an exclusive list of performance responsibilities. In coordination with office staff, duties may be altered after employment to best suit the needs of the District.)
Thank you for your interest in employment with the School District of Ashland!
The School District of Ashland does not discriminate in employment decisions based on age, race, creed, religion, color, disability, handicap, marital status, sex, sexual orientation, national origin, citizenship status, ancestry, arrest record, conviction record, or membership in the National Guard or military forces of the United States, or other protected group status.
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Salary : $29,800 - $37,700
