What are the responsibilities and job description for the Resource Management Coordinator position at School of Visual Arts?
JOB TITLE: Resource Management Coordinator
DEPARTMENT: Resource Management
REPORTS TO: Talent Operations & Scheduling Manager
POSITION OVERVIEW:
This position shares general procurement responsibilities with a team of resource management professionals for supplying services and goods in support of SVA’s academic and administrative departments. It involves vendor and contractor selection, relationship management, scheduling of services, invoice review and approval, and other associated administrative tasks. Requires sensitivity and appropriate handling of confidential information, as well as a professional, proactive and organized approach to the responsibilities outlined below.
DUTIES & RESPONSIBILITIES:
- Assist with the scheduling of talent (actors and models) for classes based on instructor requirements, as well as student projects.
- Collect and analyze talent reviews to facilitate booking the most appropriate person for each assignment.
- Maintain detailed records of course, booking, instructor, and contractor information in a FileMaker Pro database.
- Assist with procuring goods and services, including but not limited to office and art supplies, travel, transportation, and professional services.
- Generate and maintain Purchase Orders in the Colleague system.
- Monitor orders placed to ensure the timely receipt of goods and services.
- Coordinate delivery arrangements with Office Services and end users.
- Scan and index documents, including purchase orders, contracts, and insurance certificates, into a document management system.
- Assist with invoice processing and payment of contractors and vendors. Responsible for a variety of usage/procurement reports and metrics.
- Other related duties as assigned.
QUALIFICATIONS:
- College required.
- Strong communication skills, both verbal and written.
- Excellent organizational skills; detail oriented.
- Ability to prioritize and meet deadlines.
- A positive attitude and ability to work with a diverse group of people with poise and maturity
- Ability to work independently in the absence of supervision
- Working knowledge of Google Suite, MS Word, Excel (Mac Platform).
- Working knowledge of databases or scheduling software.
- Strong experience with FileMaker Pro (database software) preferred
- Experience in an artistic or academic environment is a plus.
