What are the responsibilities and job description for the Administrative Assistant position at SciTech Services, Inc.?
Clearance Requirement: Candidates must be eligible to obtain and maintain a favorable suitability determination.
SciTech Services is seeking an Administrative Assistant with experience providing support to the National Institutes of Health (NIH) and specifically the National Institutes of Dental and Craniofacial Research (NIDCR). The Administrative Assistant will perform advanced administrative tasks such as preparation of domestic and foreign travel authorizations, assembly of personnel packages, and other tasks related to the program operations. Telework 4 days a week. Onsite at NIDCR one day a week.
Duties include but are not limited to:
- Prepare NBS CGE domestic and foreign travel authorizations for personnel.
- Assemble personnel packages.
- Manage digitized office records in an organized and confidential manner.
- Enter data and manage personnel records in the ECHM HR database.
- Enter purchase requests for supplies and animals.
- Process documents related to IT support, maintenance, and facilities requests.
- Draft, proofread, and edit complex documents, letters, memorandums, and emails.
- Process documents related to Professional Service Contracts, programs and / or projects.
- Arrange and set up meetings for staff.
- Compile and format written documents paying close attention to detail.
- Ensure compliance with all relevant NIH and NIDCR policies, rules and procedures.
Job Requirements
- Bachelor's Degree with 3 years office administration experience. NIH Experience preferred.
- Proficient in Microsoft Office Suite (MS Word, Excel, Outlook, PowerPoint) and the Internet.
- Ability to establish and maintain working relationships with internal and external staff members, and to work independently.
- Demonstrated ability to plan, organize and prioritize work while maintaining confidentiality and handle sensitive matters diplomatically and discreetly.
- Excellent interpersonal skills, ability to communicate both verbally and in writing, with a positive attitude.
- Exceptional organizational, leadership, and time management skills.
SciTech offers an excellent benefits package which includes health, dental, vision, life and disability insurance, a great 401(k) package, vacation, and sick leave.
Equal Opportunity Employer/Minorities/Female/Disabled/Veteran (EOE/AA M/F/D/V)