What are the responsibilities and job description for the BOOKKEEPER position at SCO Family of Services?
PURPOSE OF THE POSITION: Provides direct administrative support to the Director and Family Day Care Network staff (if applicable). Provides technical support and training to other administrative staff in the program; organizes and implements special projects
- SPECIFIC RESPONSIBILITIES
- Provide and support all administrative services including employee timesheet submissions, delivery and tracking of messages.
- Develop and implement internal forms and procedures in accordance with agency guidelines.
- Create and maintain program files and databases; disseminate information to Program Directors and Site Coordinators as needed.
- Serve as a liaison with other agency departments such as IT, Human Resources, Business Operations, and Finance.
- Updates and maintains personnel records.
- Purchases office supplies for program and ensures that office equipment is in working order.
- Completes time sheets for payroll.
- Reconciles petty cash, clothing, transportation, and recreation funds.
- Maintains billing records.
- Collects weekly fees from parents of Group Day Care, Family Day Care Network and Private Pay Program.
- Makes Bank Deposits.
- Complete ACS and Private Pay Program Intake applications for / with parents of Group Day Care and Family Day Care Network. Deliver or mail intake applications to NYC ACS.
- Complete Pre-Kids UPK and UPK students’ application. Deliver to UPK office.
- Enter NYC and UPK attendance on line
- Complete any CACFP tasks assigned by Director.
- Classroom duties as assigned and when assigned by Director.
- Any other assigned tasks.
- QUALIFICATIONS
- Minimum of a High School Diploma required; Associates Degree preferred.
- Prior experience as an Administrative Assistant, Secretary or Office Manager a plus.
- A familiarity with non-profit or educational organizations is preferred.
- Excellent verbal, written and computer skills required.
III. RELATIONSHIP WITH OTHERS
Employees need to possess the following characteristics:
- Be team players.
- Have a strong sensitivity to cultural differences present among staff and clients within our
organization.
- Possess a strong belief in people’s ability to grow and change; forge a mutually respectful partnership with persons served and their families.
- Ability to set limits and maintain helping role of practitioner and to intervene appropriately.
- SCOPE OF RESPONSIBILITY
- Participate in quarterly supervisory and administrative team meetings.
- Maintain and manage appropriate coverage.
- Perform other duties as assigned.
