Documentation Coordinator

Job Description:

The Document Coordinator is responsible for managing the administration and coordination of multiple document changes associated with project planning and implementation. The role involves executing document management tasks (including document revision and obsoleting) and monitoring and reporting on document activity status to ensure on time delivery.

• Utilize tools within the document management systems and other document repositories to identify documents related to or impacted by the project.
• Create and revise controlled and uncontrolled documents including reviewing, editing, formatting, and proofreading.
• Consolidate content from multiple sources into document revisions.
• Collaborate with project teams and other departments on document content.
• Support paper and electronic records management and archival.
• Process document changes within the document management systems and ensure compliance with cGMPs and company procedures.
• Drive and track document workflow within the document management system.
• Coordinate document changes across multiple document management systems and multiple departments.
• Monitor and track document management activities to ensure timely and accurate execution.
• Generate reports on document management activities to relevant stakeholders including management and project teams.
• Communicate progress and status updates to relevant stakeholders, including management and project teams.

Minimum Required Qualifications:

• Strong attention to detail and ability to ensure documents are accurate, consistent, and in compliance with policies and procedures Excellent organizational and communication skills Ability to work collaboratively with cross-functional teams Demonstrated ability to write and communicate technical information Intermediate to strong working knowledge of Microsoft Office software suite Effective verbal and written communication skills in a cross-functional environment Proficiency in document editing, formatting, and proofreading Project management skills and ability to drive and track document workflow

Preferred / Nice to Have Qualifications:

• Veeva/ document retrieval experience