Billing Analyst

In order to be considered for this role, you must formally apply at https://secretariat.wd5.myworkdayjobs.com/Secretariat_careers/job/Chicago-IL/Billing-Specialist_R-100165

THE COMPANY

Secretariat is your source for independent expert advisory services. Secretariat specializes in international arbitration, general commercial arbitration/litigation, forensic accounting, economic damages, construction, and government contracting. Secretariat’s experts maintain integrity, quality, and objectivity when solving complex disputes, delivering detailed analyses, and articulating meaningful results in a clear and concise manner.

We are looking for a Billing Specialist to join our rapidly growing global firm in our Chicago office. This person will be responsible for coordinating all client invoicing activity in a timely and accurate manner, globally.

RESPONSIBILITIES

• Prepare, compile and distribute monthly bills to clients for services provided, in a multi-entity, multi-currency, global environment
• Review contracts and engagement letters to verify client guidelines, billing rates, fee arrangements and other details
• Track all invoice activity in relevant systems. Maintain accurate records and management reports
• Communicate clearly and succinctly with clients, vendors, and business leaders including Managing Directors, CFO and accounting team
• Review accounts and balances, identifying any potential inconsistencies
• Accurately input incoming payments and revise open invoices as required by the business
• Assist with A/R reporting and collections as needed
• Issue credit memos as needed
• Account for discounts, split billing and other unique billing situations
• Set up new clients and engagements in accounting system
• Provide timely solutions and answers as issues or questions arise
• Assist other members of the Finance & Accounting team in preparation for close, audits, board meetings, and other events

QUALIFICATIONS

• 2-3 years of professional work experience in cash application and collections
• Undergraduate or Associates degree in Accounting or Finance preferred
• Strong knowledge of accounts receivable function and standards
• Attention to detail and ability to perform data entry with a high degree of accuracy
• Strong Microsoft Office skills (e.g., Word and Excel)
• Experience working with enterprise financial applications – Workday preferred
• Strong communication skills / customer service mindset
• Comfortable working within deadlines and timelines
• Willingness to adapt and adopt new processes and functions
• Outstanding written and oral communication skills, ability to express complex situations clearly and succinctly
• Prior experience in a similar role within a professional services business is required, preferably within a law firm
• Familiarity with Time & Expense contracts, percentage billing, and billing multiple parties on a single invoice highly preferred

Job Type: Full-time

Pay: $44,477.16 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Experience level:

• 2 years
• 3 years
• 4 years

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus opportunities
• Performance bonus

Ability to Relocate:

• Chicago, IL 60661: Relocate before starting work (Required)

Work Location: Hybrid remote in Chicago, IL 60661

Salary : $44,477 - $70,000