What are the responsibilities and job description for the Deputy Finance Director position at Segue Institute for Learning?
This job description has been prepared to assist in evaluating various classes of responsibilities, skills and working conditions. It indicates the kinds of tasks and levels of work difficulty required of the Deputy Finance Director at the Segue Institute for Learning.
It is not intended to limit or modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.
REPORTS TO: Director of Finance and Founder/Executive Director
GENERAL DESCRIPTION -
The Deputy Finance Director will assist the Director of Finance to administer all aspects of the school system’s business and facility operations. The primary responsibilities include managing the district’s financial accounting system, preparing the annual budget and monitoring expenditures, preparing and analyzing strategic and long?range planning projections, and supervising the finance and human resources staff.
QUALIFICATIONS -
1.Bachelor’s Degree Required with a concentration in Accounting.
2.Masters in Educational Administration, Business Administration, Accounting or Finance, preferred.
3.Certification as a School Business Administrator, or credentials to satisfy certification requirements of the State of Rhode Island is preferred.
SKILLS, KNOWLEDGE AND ABILITIES -
?Exemplary performance and demonstrated leadership in business and finance, school financial management, or a school administrative position, such as a Director of Finance, Director of Finance and Operations, School Principal or one of comparable leadership responsibilities.
?Familiar with MIP/Abila accounting software.
?Knowledge of preparing audit workpapers.
?Effective communication and listening skills.
?Experience working in a business or school system with a diverse population.
?Strong analytical and computer skills required to support data base management forecasting, cost?benefit analyses and decision?making activities.
?Such alternatives to the above qualifications as the Founder/Executive Director may find appropriate and acceptable.
ESSENTIAL DUTIES AND RESPONSIBILITES -
Business Services:
Assists Director of Finance with:
?Develops and maintains procedures for managing and monitoring the school system’s financial resources.
?Develops the annual budget in conjunction with the administration and participates in communicating it to the Board of Directors, School Executive Director, faculty and staff, parents and other constituencies.
?Monitors the monthly budget; prepares monthly financial reports to schools and to Founder/Executive Director and Board of Directors; prepares quarterly projections and periodic analyses as requested by Founder/Executive Director.
?Prepares state and federal financial reports in support of grants and compliance requirements.
?Directs the competitive bid process and negotiates vendor contracts.
?Supervises preparation of accounts payable and payrolls.
?Implements and supervises policies regarding community use of indoor/outdoor facilities.
?Supervises implementation of policy and regulations regarding non?resident pupils; collects tuition when necessary.
?Maintains active liaison with League of Charter Schools Business Managers or other professional business groups.
Personnel:
?In conjunction with the school’s Founder/Executive Director, the Director of Finance serves in a capacity of “Human Resource Officer”.
?Prepares reports, proposals, and financial analyses as needed.
?Supervises the district’s personnel operations.
Administration:
?Prepares reports for the Executive Director, as requested; attends Board of Directors meetings.
?Assists in system?wide strategic and long range planning; prepares annual enrollment report, grade growth projections, and census report.
?Provides support to School Principals and other lead staff as they carry out their business management and operations responsibilities.
?Attends conferences and meetings related to current school business and personnel practices.
?Represents Segue at local and/or state meetings, as requested.
?Supervises and evaluates the business support staff.
WORK ENVIRONMENT -
?Must be computer literate; familiar with computer software applications such as word processing, spreadsheets and other applications tailored to specific departmental needs.
?Regularly uses computer keyboard, requiring eye?hand coordination and finger dexterity.
?Involves travel to meetings and other communities.
?Involves attendance at evening meetings.
?Performs other duties that may be assigned by the Director of Finance and Founder/Executive Director.
