What are the responsibilities and job description for the Accounts Payable Specialist position at SERVPRO?
Title: Accounts Payable Specialist
FLSA Classification: Full-Time, Non-Exempt
Location: Norwalk, CT
Hourly Range: Hourly Rate (Depends on Experience)
DESCRIPTION
Servpro of Stamford, serving the Fairfield County (Norwalk, CT) area is seeking an experienced candidate to fill the role of the Accounts Payable Specialist. In this role, the successful individual will assist the Controller with accounts payable and receivable responsibilities for a multi-franchise residential and commercial mitigation business.
The Accounts Payable Specialist is detail-oriented, highly organized, energetic, who will take the initiative to provide day to day accounting operations in a high volume and fast-paced office environment while maintaining a smooth operational paper flow.
As an Accounts Payable Specialist, you will be responsible for providing full bookkeeping functions to ensure the efficient operation of the Finance Department. This position is full-time 40 hours per week on-site at our Norwalk, CT Office.
Essential Duties & Responsibilities
- Scan, review for accuracy, post and file all vendor/subcontractor bills on a daily basis.
- Scan receipts and post all credit card charges and expenses to the correct general ledger accounts in QBO on a monthly basis.
- Scan and track gas receipts for each gas expense report for each department.
- Post all royalty expenses.
- Ensure that purchase orders match services receipt or invoices by reviewing the quantities and total price.
- Track and enter sales and marketing lead fees.
- Setup new vendors, collect COIs and W9s from vendors.
- Provide W-9 and 1099 information as needed.
- Back-up support and generate Servpro invoices in QuickBooks Online that match estimates.
- Back-up support and allocate the correct tax rates to line items on the invoices.
- Assist with tracking all billed and revised invoice totals daily on an ongoing basis.
- Review and confirm expense reports and other check requests.
- Reconcile vendor statements to ensure AP bills are current and accurate.
- Assist with month-end closing.
- Filing and other duties as assigned.
Other
- Other ad-hoc duties assigned and requested by management.
REQUIREMENTS, DESIRED KNOWLEDGE, AND SKILLS:
- 2-4 years proficiency in relevant computer software: QuickBooks Desktop and Online.
- 2-4 years of experience in accounts receivable and general accounting.
- Knowledge of Servpro billing is a plus!
- Previous experience in a cleaning, restoration or construction industry is a plus!
- Knowledge of sales and use tax.
- Experience with specialized invoicing.
- Knowledge of general accounting principles and bookkeeping procedures.
- Knowledge of regulatory standards and compliance requirements.
- Excellent time management skills to prioritize and complete a wide variety of tasks throughout the day.
- Accuracy and Attention to detail is a must.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills
- Patience and listening skills to respond appropriately and interact positively with all staff, vendors, and clients.
- Capable of working in a fast-paced, and team-oriented environment.
EDUCATION
- High school diploma, required.
- Associates degree in finance or business administration, preferred.
COMPENSATION & BENEFITS
We offer competitive pay as well as comprehensive benefits. If you feel that you meet the above criteria and are intrigued by the opportunity to work for a dynamic, fast-paced company, please contact us.
Benefits:
• 401(k) with company match
• Health insurance (Medical, Dental, Vision)
• PTO/Sick, and Vacation Paid Time Off
• Paid Holidays
• Professional development assistance
Schedule:
• 40 Hours Per Week Shift, in-office required.
• Monday to Friday
Overtime Requirement:
We are a 24/7 Emergency Services business. You will occasionally be expected to work nights and weekends to assist our customers in their time of need during storms, cold weather, and other natural or man-made emergency situations.
WORKING CONDITIONS
Environment: This position will be in-office environment; not eligible for hybrid or remote.
Ability to commute:
• Norwalk, CT 06851:
Reliably commute or planning to relocate before starting work (Required)
Physical Demands:
Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Light work that includes moving
objects up to 20 pounds may be required.
Please Note:
Our Office is Pet Friendly; you will find a dog around the office a few days a week!
ABOUT SERVPRO
History
SERVPRO of Stamford, serving the Fairfield County (Norwalk) area understands the stress and worry that comes with a fire or water damage and the disruption it causes to your life, home, or business. Our goal is to help minimize the interruption to your life and quickly make it "Like it never even happened.” SERVPRO of Stamford, serving the Fairfield County area specializes in the cleanup and restoration of residential and commercial property after a fire, smoke or water damage. SERVPRO of Stamford, serving the Fairfield County area can also mitigate mold and mildew from your home or business.
Importance of Community
Many leaders in our business were born, raised, and have raised families of their own in Fairfield County. Our neighbors are very important to us. With over 35 years we have helped
thousands of people and businesses to recover from disaster as quickly as possible.
Training
We pride ourselves in being the best in the industry, and the best in the community. That’s why our staff is highly trained in property damage restoration. From initial and ongoing training at SERVPRO’s Franchise Facility for regular IICRC-industry certification, our technicians are equipped with the knowledge and tools to restore your property.
FLSA Classification: Full-Time, Non-Exempt
Hourly Range: Hourly Rate (Hourly Rate Will Depends on Experience)
At SERVPRO®, you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service.
Salary : $24 - $28
