Payroll Specialist

Summary

The Payroll Specialist (PS) is responsible for most aspects of the companies’ weekly and bi-weekly payroll processes. The PS understands the importance of providing an engaging work environment and is proud of the company they are a part of. The PS is a self-motivator, with the ability to work in a fast-paced environment and pay attention to meticulous details.

Duties and Responsibilities

• Payroll 

1.         Process weekly and bi-weekly payrolls using Connectmax, Workmax, ADP and Smartsheets
2.         Generate files used to import timesheets into billing software
3.         Respond to payroll errors noted during imports. 
4.         Process internal timesheets in timekeeping system
5.         Review timesheet inputs for appropriateness with attention to job and cost code details 
6.         Obtain all timesheet approvals via DocuSign from the appropriate supervisors
7.         Submit payrolls to management for review.

Qualifications

• Education & Experience
• High school diploma or equivalent required; Associate’s or bachelor’s degree in                 Accounting                 preferred. 
• At least two years of related experience required.
• Excellent verbal and written communication skills. 
• Ability to work independently, in a fast-paced environment under a tight deadline.
• Ability to anticipate work needs and interact professionally with internal and external customers. 
• Excellent organizational skills and attention to detail. 

• Technology & Other

1. Working knowledge of payroll software
2. Knowledge of ADP, Connectmax and/or Workmax a plus
3. Intermediate MS Office skills
4. Valid Driver’s License and reliable transportation.
5. A neat, well-groomed, and professional appearance shall be maintained.

Core Competencies

Attention to detail, Conflict resolution, team building, mentoring, and coaching, business acumen, ethical decision-making and leadership, global and cultural awareness, critical and creative thinking, time management, self-control, ability to adapt to constantly changing circumstances while maintaining a professional demeanor and corporate perspective, results oriented.

Working conditions/Physical Requirements/Travel

The job operates in a professional office environment using standard office equipment. Occasionally the job will operate in a field environment. 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; see, talk, or hear. The employee must occasionally lift or move office products and supplies, up to twenty pounds.

Core days are typically Monday through Friday from 8:00 a.m. to 5:00 p.m., but hours are flexible and may extend outside of the core day with primary function being 100% completion of weekly billings. This position may require weekend and/or holiday work. 

Additional Duties

The above statements are typically assigned to employees in this position. They are not to be construed as an exhaustive list of their duties and responsibilities. The Company reserves the right to assign or reassign duties and responsibilities to the job at any time.

Direct Reports/Position Reporting                  

This position has no direct reports. The Accounts Payable/Payroll Specialist reports to the Controller.