Exhibits Coordinator

Shepard Exposition Services is seeking an Exhibits Coordinator to plan, price, source, produce, maintain, and manage exhibits services projects. The position will serve as a conduit and bridge between Operations and Exhibits Solutions Services.

Essential Job Duties

• Create, execute, and revise project work plans
• Provide the connectivity between Exhibits and shop, graphics, warehouse departments in all branches
• Manages day-to-day operational aspects of all Exhibits projects
• Updates Exhibits National Planning Boards based on 30, 60, 90-day activity
• Effectively applies our methodology and enforces project timeline and quality standards
• Ensures project documents are accurate and shared with branches
• Manage existing outsource vendor network, including the development of additional resources; request estimates of custom elements needed by sales; complete appropriate paperwork for all ordered items, and trackback to estimate for correct billing; ensure timely and accurate invoicing
• Responsible for the production download to Operations for all Exhibits projects
• Track and report 3 Code TL reports for files
• Recommend areas for improvement and solutions to enhance results with less cost
• Manage Exhibits projects as needed in the field in a supervisory capacity
• Manage project budget as needed. Assist with recap of expenses and expense reporting
• Using OLP and Exhibits portal, maintain department planning activity and needs
• Provides estimates as needed for projects – labor, rigging, etc.
• Identify outside or additional resources as needed based on ESS portfolio of business; provide solutions to ensure a balance of staffing needs through the planning process
• Manage work order process including writing and submitting work orders and keeping a log for WO deliverables
• Assist with the creation of supervisor files and ordering all services
• Use agendas to conduct effective and timely pre-event meetings for final preparations of all Exhibits projects and 3 codes
• Provide expertise and knowledge to project in the developmental stage and through accurate pricing
• All other duties as assigned

• At least 2 years of experience in field operations of trade events
• At least 2 years of supervisory experience and ability to manage union and non-union labor
• Experience in custom exhibits and systems
• Ability to work in a fast-paced environment and meet deadlines
• Excellent verbal and written communication skills
• Ability to multi-task
• Bachelor’s degree in a related field; equivalent experience may be substituted for formal education
• Demonstrate Core Values of Caring, Commitment, Integrity, Spirit, Responsiveness, Inclusive, and Teamwork
• Ability to perform as a responsible ESOP owner by making daily decisions to benefit the client and the company
• Treat all internal and external customers with courtesy and respect, as outlined in our Blue Diamond Customer Service program

Shepard is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, age, color, sex, gender identity, sexual orientation, non-disqualifying physical or mental disability, veteran status, or other non-merit factor. All employment decisions are made based on business need, job requirements and individual qualifications, and merit.