Compliance Specialist

Be a part of something great and find yourself At Home, At Sherman! As a member of Sherman, we invite you to join our mission of Building Communities, Enriching Neighborhoods. You can make an immediate impact supporting our real estate development and management operations in hotels, residential, and retail.

If you are passionate about helping others and knowledgeable of real estate management, we have the right opportunity for you! At Sherman, we pride ourselves on hiring resident-focused and skilled property management talent who strive to lead community operations. We believe we can offer a challenging, fast-paced and rewarding experience that is unique to supporting our mission, vision, and values.

The primary responsibility of the Compliance Specialist is to assist the Program Compliance Department in auditing site files, assisting and training site staff in all areas regarding compliance with Section 42/Section 8/ and all other compliance programs we monitor. This position also helps manage each site’s compliance programs either directly or in conjunction with available site staff to ensure compliance and efficiency.

ESSENTIAL FUNCTIONS

• Auditing process will consist of a thorough review of all regulatory compliance records in accordance with state, federal, and local regulations
• Program assessments and compliance reviews
• Responsible for inspecting all types of certification packets for completeness
• Traveling to other properties in state and out of state to help assist the property managers with compliance
• Completion in Annual Year End Reporting Requirements
• Enter resident records and generate essential certification within Real Page Software
• Maintains resident files in accordance with the applicable housing program regulations and Sherman Associates policies
• Posting of HAP Vouchers and adjustments
• Complies with all fair housing laws and communicate with appropriate outside finance entities
• Prepares various compliance reports to present to the Portfolio Compliance Manager, Management/Operations and the Senior leadership team
• In collaboration with the Portfolio Compliance Manager as well as the site leadership, assumes responsibility for communicating resident and program information from the tenant/resident income certifications for accurate program data reporting to funders on a monthly, quarterly, semi-annual or annual basis, as prescribed by the specific funders
• Develops and leads program compliance training to ensure Sherman Associates continues to adhere to upmost compliance standards
• Assist with lease-up activities of new sites, which may include attending meetings, providing staffing support, and auditing move-in files
• Assist with training of property management staff
• Works on the last day and first day of each month until responsibilities completed; some overtime may be required.
• Other tasks & duties as assigned based on business need.

Accountability

• Produces required volume of work by planning, organizing, and prioritizing work duties
• Works designated schedule and adheres to Sherman Associates attendance policy.? Follows grooming and appearance standards, general work rules, and all policies/procedures
• Maintains a clean and safe work environment and follows all safety and emergency procedures.
• Attends all required meetings and training sessions
• Demonstrates regular and consistent attendance as outlined by Sherman Associates policies and procedures. Provides regular recognition to team and/or co-workers
• Creative problem-solving skills, excellent organization and planning skills, sound judgment and the ability to make decisions
• Ability to deal with constantly shifting priorities, multiple tasks, and deadlines in a fast-paced and confidential working environment

Customer Focus

• Maintains customer service and excellent relations with residents, internal customers, outside agencies or vendors, and organizations
• Must be respectful of resident privacy

Communication/Teamwork

• Works as a team player and interacts with all internal and external customers in a friendly/efficient manner
• Keeps management informed of critical deadlines, concerns, and suggestions for process improvement?
• Excellent verbal, written and presentation skills; Ability to communicate effectively with community tenants, vendors / external parties, and across corporate divisions

Supervisory Responsibility

• This position has no direct supervisory responsibilities.

• 1-3 years of experience administering federal subsidy housing programs.
• Understanding of Affordable Housing Programs (HUD / MN Housing Programs) required.
• High school graduate/GED required; Post-Secondary education preferred
• COS designation preferred; or ability to obtain within 1 year
• Excellent verbal, written and presentation skills; Ability to communicate effectively with community tenants, vendors / external parties, and across corporate divisions.
• Knowledge of Real Page or other related Property Management software (Yardi, Lead2Lease, OneSite Accounting, etc.) strongly preferred.
• As applicable, must possess a valid driver’s license, reliable vehicle with insurance and safe DMV driving record.
• Experience with diverse communities, including residents/tenants limited English proficiency.
• A passion for the mission, vision, and values of Sherman Associates.
• Office hours may vary due to the specific needs of the portfolio.

WORK ENVIRONMENT

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Exposed to ambient room temperatures, lighting and traditional office equipment found in a typical office environment; quiet to moderate noise level.

PHYSICAL REQUIREMENTS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

ADDITIONAL SCREENING REQUIREMENTS

• Current and valid driver’s license is required. Must pass a Motor Vehicle Record check (MVR) and have a safe driving record.
• Must successfully meet criminal background screening requirements for position, including MN statute 299C.67 to 299C.71 (Kari Koskinen Background)

This job advertisement is intended to provide information essential to understanding the scope of the position. It is not an exhaustive list of skills, duties, responsibilities or working conditions associated with the position.

Only applicants who complete our online application process will be considered. Applicants that need reasonable accommodations to complete the application process may contact careers@sherman-associates.com.

Sherman Associates is an Equal Opportunity and Affirmative Action Employer. We encourage women, minorities, individuals with disabilities, and protected veterans to apply.

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Who Are We? Sherman Associates is an award-winning real estate development firm specializing in the design, construction and financing of quality commercial, hospitality, and residential housing across the Midwest. With over 35 years of development and construction experience, Sherman Associates has developed an impressive portfolio of approximately 8,500 multifamily, townhouse and single-family homes, and 600,000 square feet of commercial and hotel space; including Aloft Minneapolis Hotel, Canopy by Hilton Minneapolis Mill District, Holiday Inn Express & Suites - Downtown Des Moines, Sheraton Duluth Hotel, and franchise Starbucks locations (Minneapolis & Saint Paul).

• George Sherman (Owner / CEO) has received the Lifetime Achievement Award in Real Estate from the Minneapolis St. Paul Business Journal and the 2016 Presidents Award from the Preservation Alliance of Minnesota. He has been named an Industry Titan by Twin Cities Business Magazine on their list of 101 People to Know.
• To date, the total value of our real estate development portfolio exceeds $2 billion.
• The NorShor Theater is a large community impact project that Sherman Associates worked with the city of Duluth & Duluth Playhouse: https://www.sherman-associates.com/uncategorized/finance-commerce-named-norshor-theater-a-top-project-of-2017/
• In 2018, Sherman developed 2 solar gardens to provide clean renewable energy to 22 Sherman owned properties in Minnesota: https://www.sherman-associates.com/properties/solar-garden-carver-county/case-study/
• We own and manage Riverside Plaza. It was one of the largest affordable tax credit housing rehabs in the nation’s history. https://www.sherman-associates.com/properties/riverside-plaza/
• We are always developing/growing and looking for people to join our teams!