What are the responsibilities and job description for the Executive Administrative Support position at SHINE Systems?
The Executive Support Specialist will work independently or under only general direction to support the executive leadership in a full range of administrative support requirements.
Duties include, but are not limited to:
Duties include, but are not limited to:
- Assist Security (SEC) Special Security Officer (SSO) in meeting office security requirements
- Assist in processing Visitor Access Requests (VARs)
- Review, coordinate, and track internal and external staff clearance and nomination packages
- Prepare staff summary sheets, memorandum of agreements, and official memos
- Update/develop office-level standard operating procedures (SOP)
- Facilitate Defense Travel System (DTS) orders for government personnel
- Maintain the e-Task management system
- Assist in the onboarding and out-processing for new or departing government staff and contractors
- Develop and distribute the daily office Personnel Status (PERSTAT) reports
- Schedule conference rooms and appointments, VTC/SVTC, Meet Me and IConnect meetings
- Maintain office distribution lists, organizational charts and recall rosters
- Manage senior leadership calendars
- Coordinate office supply orders
- Prepare meeting materials, to include agendas, minutes, etc.
- Serve as the office Data Transfer Officer (DTO) or Removeable Data Custodian (RMC)
- Dissemination of pertinent information to Community of Interest (COI)
- Active Top Secret Security clearance (TS/SCI)
- Ability to pass a CI Polygraph
- At least (3) years of administration support experience
- Microsoft Office application proficiency to include Word, PowerPoint, Excel, Outlook, and SharePoint.
- Advanced verbal and written communication skills
- Demonstrated ability to communicate professionally and effectively with personnel / teammates / visitors / customers at all levels
- Experience working in a team environment, providing direct support to executive level management and other office personnel.
- Must have demonstrated excellent attention to detail and quality of work.
- Candidate must be proactive and willing to assist other executives in times of absences and personnel shortage
- High school diploma or equivalent
Salary : $83,500 - $88,000