What are the responsibilities and job description for the Service Administrative Assistant position at Siddons Martin Emergency Group?
Job Details
Description
Siddons Martin Emergency Group Benefits
Employee-owned company!
Monday-Friday schedule
Company Sponsored Benefits:
Medical (PPO & HSA), Dental, Vision, STD
Company Paid Benefits:
Basic Life, Basic AD&D, Cancer, LTD, Teladoc (Full-time & Part-time)
401K with Employer Match (eligibility requirements)
Employee Stock Ownership Plan (eligibility requirements)
Paid Holidays & Paid Time Off (Full-Time Only)
Maternity/Paternity Leave (eligibility requirements)
Paid Training & Safety Equipment
Relocation Benefits
Verizon Wireless Company Discount (eligibility requirements)
Summary
Under the direct supervision of the Director of Operations this position provides administrative and secretarial support for the department. In addition to data entry, filing and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, note taking, and working on special projects. Also assists the upper management team with special projects and assembles highly confidential and sensitive information. Deals with a diverse group of shop personnel and upper management, as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload, recommends changes in office practices or procedures.
Essential Functions
- Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for all members of the department.
- Establishes, develops, maintains and updates filing system for department records. Retrieves information from files when needed.
- Organizes and prioritizes large volumes of information and calls.
- Takes and distributes meeting notes for all gatherings.
- Acts as a liaison with other departments and outside agencies, including the upper management team. Handles confidential and non-routine information and explains policies when necessary.
- Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the upper management team, which may include: planning and coordinating multiple presentations, disseminating information, gathering and analyzing data.
- Helps educate and support on processes and systems utilized by the service team and company at large.
Supervisory Responsibilities
N/A
Qualifications
Competencies
- Technical Capacity.
- Independent.
- Thoroughness.
- Collaboration Skills.
- Communication Proficiency.
- Flexibility.
- Must be proficient in Microsoft Excel, Outlook, PowerPoint, and Word
Travel
Some travel is expected for this position.
Education and/or Experience
- High School Diploma/GED required
- Bachelors degree preferred
Certificates, Licenses, Registrations
N/A
Physical Demands
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.
