Information Governance Analyst

Summary

The Information Governance Analyst performs analytical or interpretive tasks necessary to develop recommendations to refine methodologies, procedures, processes and controls necessary to minimize the liability, risk and cost of retaining hardcopy and electronic data. Assists with the development of practice area and administrative department work practices to promote greater utilization and efficient management of electronic records.

Duties and Responsibilities

• Provide assistance to lawyers and staff with the reviewing, organizing and processing of email, documents, files and other information, including incoming file and data transfers, file releases, document access requests, and document/records disposition.
• Draft process controls, test plans and assessment criteria to measure compliance with established processes.
• Provide support to lawyers and Firm administrative departments on a variety of data, file, document and email projects. Major components of these functions include document review and data migration into the correct repositories as directed by department manager.
• Document, analyze, and assess current records, email and file management processes. Identify issues and potential risks. Analyze potential benefits and risks of alternatives; measure the impact of planned changes on lawyers, legal staff and Firm administrative personnel; and provide justification for the recommended solution.
• Conduct analysis in response to requests to evaluate document security. Take necessary action to update document security as appropriate.
• Prepare recommendations for the design or reengineering of processes and procedures to facilitate compliance with records and information management program requirements.
• Move, tag, and set the appropriate security settings on electronic documents. Conduct initial investigation into alerts triggered by potentially inappropriate document exports.
• Assist with the review of output from periodic scans of documents in the document management system.
• Support the process for document entitlement reviews in accordance with client requirements.
• Assist with file release, destruction, and electronic workspace organization projects in accordance with department policies and procedures.
• Contribute to presentations or written reports describing recommendations to process or system owners.
• Assist with development of change management programs and implementation plans needed to comply with records and information management program requirements.
• Stay abreast of leading practices for the creation, use, maintenance and disposition of records.
• Prepare status reports and compile statistics on projects. Create or update spreadsheets, pivot-tables and other relevant report metrics.

Qualifications

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).

Education and/or Experience:

Required:

• Associate Degree or five (5) years of relevant experience will be considered in lieu of a Degree.
• Knowledge of records procedures and records retention principles and leading practices.

Preferred:

• Experience with records and/or document management applications.
• Electronic Records Management, Information Governance, Enterprise Content Management or Business Process Management certification from Association for Image and Information Management.

Other Skills and Abilities:

The following will also be required of the successful candidate:

• Strong organizational skills
• Strong attention to detail
• Good judgment
• Strong interpersonal communication skills
• Strong analytical and problem-solving skills
• Able to work harmoniously and effectively with others
• Able to preserve confidentiality and exercise discretion
• Able to work under pressure
• Able to manage multiple projects with competing deadlines and priorities

Sidley Austin LLP is an Equal Opportunity/Affirmative Action Employer.