What are the responsibilities and job description for the Office Manager/Marketing Assistant position at Sierra Vista Mall?
Job brief
We are looking for a reliable Office Administrator. They will undertake administrative and marketing tasks, ensuring the rest of the staff has adequate support to work efficiently.
The tasks of the office administrator will include management of all daily office activities. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.
The office administrator ensures smooth running of our company’s office and contributes in driving sustainable growth.
Responsibilities
- Coordinate office activities and operations to secure efficiency and compliance to company policies
- Supervise administrative staff and divide responsibilities to ensure performance
- Manage agendas/travel arrangements/appointments etc. for the upper management
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- Manage bids, contracts, and vendors
- Manage COI procedure
- Support sales reporting procedures
- Create and update records and databases with personnel, financial and other data
- Track stocks of office supplies and place orders when necessary
- Submit timely reports and prepare presentations/proposals as assigned
- Assist colleagues whenever necessary
- Proven experience as an office administrator, office assistant or relevant role
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
- Familiarity with office management procedures and basic accounting principles
- Excellent knowledge of MS Office and office management software (ERP etc.)
- Qualifications in secretarial studies will be an advantage
- Social media knowledge and ability to post and promote tenants
- Event management and coordination
- High school diploma; BS/BA in office administration or relevant field is preferred
Job Type: Full-time
Pay: $16.00 - $18.00 per hour
Benefits:
- Paid time off
Schedule:
- 8 hour shift
- Holidays
- Monday to Friday
- Overtime
- Weekend availability
Experience:
- Microsoft Office: 1 year (Required)
- Administrative experience: 1 year (Required)
Work Location: One location