What are the responsibilities and job description for the Document Specialist position at SIM Surgical?
Position Overview:
The Documentation Specialist is responsible for the final review and processing of all customer documentation.
Principal Duties and Responsibilities:
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The Documentation Specialist is responsible for the final review and processing of all customer documentation.
Principal Duties and Responsibilities:
- Maintenance of quality system records including filing, preparation of documents for scanning, scanning of documents, and verification of scanned documentation
- Status review of work orders to ensure that all operations have been completed and adequately documented using Good Manufacturing Practices
- Production tracking/ inventory creation/ closing of work orders via the ERP system
- Creation of shipping documentation for all outgoing orders, including Packing Slip, Certificate of Conformance, and all documentation needed per customer, regulatory, and company requirements
- Final review of documentation for 100% accuracy, completion, and legibility, before providing to the customer
- Review customer purchase orders and enter sales orders
- Send Acknowledgement and Confirmation communications to customers
- Assist in compiling work order packets by printing out existing blueprints and inspection sheets
- Assist in maintaining open order status records
- Assist with various tasks within the department as needed
- Reliable attendance, punctuality, and flexibility are essential for this position
- Excellent attention to detail in work required
- Excellent verbal and written communication skills required
- Ability to work independently and in team environment
- Ability to stay focused and detail oriented in a fast paced, collaborative environment
- Computer skills including Microsoft Excel and Adobe required
- ERP System knowledge is preferred (Sage X3 beneficial, not required)
- This is a full-time position
- Schedule: Monday – Friday 9 -5:30pm
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