Property Manager

Simone Development (SIMDEV): Simone Development is a full-service, privately held commercial and residential real estate investment and development company with a distinguished resume and reputation established over five decades. As a full-service developer, we have the ability to rapidly move any project from site selection, acquisition, financing, construction, leasing, property management and maintenance. The core principles that define the Simone organization are the stability, creativity and professional expertise of our management team; an aggressive long-term business plan; a commitment to excellence and tenant service; our close relationships with strategic partners, tenants, lenders, municipalities, and real estate professionals; a consistent ability to add value; and most importantly, our unwavering pursuit of visionary development.

For more than 25 years, Simone Healthcare Development has been designing, building, financing and managing successful medical office and healthcare facilities for some of the New York Metropolitan Area’s largest and most prestigious hospitals and medical practices. Simone specializes in creating custom-designed leading edge healthcare facilities including Ambulatory Surgical Centers, Cancer Treatment Centers, Radiology Centers, Urgent Care Centers and Medical Specialty Offices.

Position Summary

The Property Manager assures that the property is maintained and operated at a level that causes tenants to be highly satisfied and inclined to extend their leasing agreement.

Job Responsibilities

• Respond to the legitimate demands of tenants in a timely and responsive manner, and handle “non-legitimate” demands in an effective manner.

• Maintain professional, working relationship with all tenants at assigned properties.

• Determine whether the responsibility for repair/maintenance is the responsibility of the Landlord or the Tenant, and communicate to the Tenant when repair/maintenance is not the Landlord’s responsibility. When work is performed, work with the PM team to follow up with tenant to be sure the complaint is resolved.

• Rapidly respond to emergency situations and coordinate solutions with the Construction Department and emergency responders.

• Assist Construction Manager in coordinating tenant build-outs, reconfigurations and expansions, etc., at assigned properties.

• Review vendor contracts with SVP Property Management, and oversee and maximize the service delivery, output, and effectiveness of all vendors and contractors.

• Bid, negotiate and implement service contracts with all 3rd party vendors in accordance with company policy.

• Make suggestions to the SVP Property Management regarding property improvements which will optimize the property and speed the lease-up of vacant space.

• Insure properties are compliant with all building and fire codes.

• Assure that “for lease” signs are erected 6 months in advance of vacancies unless specific approval has been given by the SVP Property Management to delay.

• As needed, assist in showing space to brokers and potential tenants, initiate lease discussions when appropriate, and assist with determining floor layouts and work letters.

• Work with the SVP Leasing, as needed, on lease renewals.

• Maintain a full knowledge of and be responsible for all activities at assigned properties.

• Approve bill-backs, CAM, etc., and make sure they are collected in a timely manner.

• Review and approve Purchase Orders and invoices related to the properties.

• Collect rent and other tenant receivables according to the Collections Policy.

• Prepare information needed for landlord/tenant court and appears in court as owner’s representative.

• Prepare and present a monthly rent collections status report at the A/R meeting.

• Prepare the annual operating and capital budgets and monthly variance reporting for assigned properties.

• Monitor year-to-date actual vs budget to assure that the property is running within budget. Document any significant variances in writing and be prepared to discuss them at the budget review.

• Review CAM reconciliations and resolve discrepancies with Property Accountants before invoices are sent to tenants.

• Explain CAM charges and RE taxes when challenged by tenants, with assistance from Property Accountants when needed.

• Communicate orally, and coordinate registered letter process, with any tenant who is violating lease terms (e.g., parking in wrong spaces, leaving garbage in wrong place, etc.) – or who is otherwise causing use-of-space or care-of-space problems.

• Assure all utility meters are being read and billed as actual (not estimated), and work with the Property Management team at least five days prior to Tenant vacating to make sure utility accounts are switched over to owner’s name to avoid lapse in services (gas, electric, water, etc.). Assure that a master list of meter numbers is maintained correctly.

• Resolve issues related to any meters/addresses that are not being billed correctly.

• Work with Assistant Property Management to report all damage, injuries or potential claims to the legal department immediately with a detailed incident report containing all pertinent facts, names, dates, times, locations, etc.

• Assure that “move out” and “move in” processes are completed in a timely manner and that properties are in optimum condition for leasing.

• Visit properties frequently and report, in writing, required repairs/maintenance to the Construction/Maintenance Department. Acquire and update information needed for the Property Inspection reports.

• Work with the Property Compliance Manager to assure that the tenant maintains proper insurance at all times.

• Coordinate with other Property Management staff to assure that continuing familiarity with all of the company’s properties is fully sufficient to assure backup during vacations and other absences.

• Work with Property Compliance Manager and liaison with Building Departments to coordinate activities needed to obtain Certificates of Occupancy (TCOs & COs), clear violations, obtain permits, comply with code requirements, etc.

• Acquire data to assure that pricing and other relevant information on comparable properties is kept up-to-date.

• Supervise Assistant Property Manager.

• Handle other duties as assigned or when the need occurs.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required in this role. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

*Other tasks/assignments/research as needed.

Formal Education

Bachelor Degree or Like Experience

Experience

Minimum of 5 years

Additional Comments on Knowledge, Education, and Experience

• High school diploma, GED or equivalent required
• Bachelor's degree or equivalent experience preferred.
• 5 - 7 years' experience in real estate or property management required
• 1 - 3 years management experience a plus
• Valid driver’s license
• Proficient knowledge of Microsoft Office software (Outlook, Excel and Word)
• Proficient in Yardi
• Analytic Skills
• Understanding of, and experience with CapEx, and MEP

Additional Comments on Working Environment

• Ability to perform routine office tasks that includes operating a computer for long periods of time, sitting, filing and communicating on the phone
• Must be able to lift, carry, push, pull a maximum of 30 lbs.
• Ability to climb ladders

Office Hours: 9AM to 6PM, Early Out Fridays (3PM), Summer Fridays (1PM) Location: Bronx, NY 10461 Job Type: Full-time, in-person

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Equal Employment Opportunity Requirements

It is the policy of Simone Development (SIMDEV) to provide equal employment opportunities to all qualified individuals without regard to race, color, creed, religion, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity or expression (including transgender status), age, marital status, familial status, citizenship status, disability or genetic information or handicap or status as a Vietnam-era or special disabled veteran in accordance with all applicable federal, state and local laws.