Legal Recruiting & Associate Life Assistant

Job Summary & Objectives

The Legal Recruiting & Associate Life Assistant is responsible for assisting with: all aspects of on-campus and in-office interviewing; coordination of and attorney involvement in, candidate interviews for both law student and lateral positions; and the successful planning and execution of summer associate events and programs. This role also contributes to the overall function of the Legal Talent department by providing general administrative support with regards to all associate life initiatives, planning and coordination of events, and serving as a point of contact and resource to all Boston Associates.

Essential Job Duties & Responsibilities

• Assist Legal Recruiting Senior Coordinator, Hiring Partners, Staffing Partners, Recruiting Committee members and other attorneys in the preparation, coordination and scheduling of on-campus and in-office interviews for lateral, law clerk, LLM, 3L and summer associate candidates
• Assist with school-specific campus outreach, including planning and attending 1L events, tracking of sponsorships and student group activities
• Prepare interview materials for attorneys participating in OCI, schools’ background informational packets and other materials, as required
• Attend and assist with planning of recruiting receptions, Partner events, offer dinners and other recruitment-related activities
• Liaise with Partners, manage vendor relationships, greet visitors and candidates in support of all recruiting-related activities
• Prepare and maintain accurate and updated information and lists for attorneys, School teams and Legal Recruiting team
• Assist with summer program planning and execution, including researching ideas for summer events, activities and restaurant venues
• Plan summer activities, create invitations, coordinate logistics and work with vendors, to ensure seamless execution
• Keep records and maintain accurate files related to all aspects of the summer program including but not limited to: information on summer associates’ mentors and interests; correspondence; invoices and expense receipts; RSVP lists and feedback on program
• Provide administrative support for professional development and training programs by keeping summer associates abreast of all offerings, tracking RSVPs and booking conference services
• Assist in planning internal events and receptions
• Track summer associate diaries and weekly assignment updates; assist in gathering feedback on summers such as attorneys’ evaluations and mid-summer and final reviews
• Update various summer associate lists and distributions including summer associate housing information and campus student group participation, as needed
• Assist with the planning and execution of fall orientation and new hire orientations
• Assist with all aspects related to lateral attorney hiring, relocation and departure, working closely with the Senior Coordinator, Legal Recruiting & Associate Life
• Provide ongoing general support and assistance related to associate life projects and initiatives
• Support the orientation and integration process for new Associates and the coordination of formal mentoring assignments for all incoming Associates and laterals
• Remain current on citywide social offerings throughout the year
• Maintain inventory of promotional items and marketing materials
• Be flexible, in adjusting hours to meet departmental needs
• Assist in various department projects as needed
• Perform other duties as assigned
  
  

Education

Required

• Bachelor's Degree required
  
  

Preferred

• N/a
  
  

Preferred

Skills and Experience

• Experience in a Professional Services office environment preferred
• 1 year of legal recruiting and/or event planning experience preferred
• Experience working with Symplicity (Law School employment communications tool), FloRecruit and viDesktop is a plus
• Must be able to thrive in a fast-paced setting, have excellent skills in written and verbal communication, organizational ability, be detail oriented, and able to prioritize and complete multiple projects under tight deadlines
• Must be flexible to work overtime (especially from May-August)
• Must be able to work collaboratively in a team environment
• Must be able to develop and maintain positive working relationships with others
• Must be able to maintain a client-focused mentality and a professional demeanor
• Must be able to maintain confidential information and exercise discretion
• Excellent computer skills with proficiency in MS Word, Outlook, Excel and PowerPoint; experience working in a database is a plus
  
  

Physical Demands (required To Perform Essential Job Functions)

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

• Sitting: Remaining in the seated position, particularly for sustained periods of time
• Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another
• Lifting: Raising objects from a lower to a higher position or moving objects horizontally
• Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder
• Pulling/Pushing: Using upper extremities to exert steady force upon an object so that the object moves toward or away from the force
• Bending/Stooping/Kneeling/Crouching: Bending body downward and forward by bending legs and spine, or by bending legs at knees
• Reaching: Extending hand(s) and arm(s) in any direction
  
  

Work Environment

The worker is not substantially exposed to adverse environmental conditions as in typical office or administrative work (normal light, air and space in the work environment)

Salary Information

MA Only: The estimated base salary range for this position is $55,000 to $65,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

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