Assistant Director

Position Description: The SMARTS Assistant Director works directly with SMARTS President to support operations and programming for SMARTS, Students Motivated by the Arts. SMARTS Assistant Director supports programming and organizational development through supporting program managers and working with community partners. The Assistant Director helps coordinate the planning and execution of fundraising events as well as tracking, preparing, and writing grants. The SMARTS Assistant Director serves as the front-line person in absence of SMARTS President and reports directly to SMARTS President.

POSITION FACTORS:

Decision Making: Team thinking in conjunction with the President and sound judgment with concern for our customers and organization well-being. Must have a high degree of integrity and be trustworthy with financial and confidential information.

Mental Demand: Strong attention to detail, organization skills, flexibility, and creative problem solving.

Character of Supervision: Must be able to work independently and under the supervision of the President.

Independence: Must be able to work independently and in a group.

Environment: Expected to create an environment where all children and adults are welcome and accepted.

RESPONSIBILITIES:

▪ Acts as support person for SMARTS President & assists President to oversee SMARTS general operations, including facility management.

▪ Oversees hiring, training, and retention of Student Assistants.

▪ Research and write grant proposals and reports for foundations, charitable trusts, corporate philanthropies, and any other funding opportunities.

▪ Compile and update organizational information for use in proposals, marketing, grants, and follow-up reports in conjunction with SMARTS Education Director.

▪ Cultivate positive relationships with potential, current, and future donors and funders.

▪ Serves as primary support for operations and secondary support for programming.

▪ Meets weekly with SMARTS President and Staff when applicable.

Programming

▪ Support the development and facilitation of programming via participation in partner meetings.

▪ Build and maintain positive relationships with SMARTS Staff, Teachers, and Student Assistants; foster a positive environment for all students and their families.

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Operations & Facility

▪ Assist President to implement organizational policies and procedures.

▪ Act as a front-line person to the public, respond to requests for information, and direct incoming calls. ▪ Tracks and disperses incoming packages and orders.

▪ Assist SMARTS President in the organization, planning, and implementation of all SMARTS fundraising events.

▪ Responsible for marketing materials and updating/maintaining SMARTS website, affiliated social medias, and SMARTS scoop.

▪ Represent SMARTS at events as needed.

▪ Curate sponsorship packages in conjunction with SMARTS President.

▪ Assists in maintaining budget information as directed by SMARTS President.

▪ Manages SMARTS calendars in conjunction with Program Managers, Education Director, and President. ▪ Help to maintain the SMARTS grant database, keep track of grant due dates, and find new funding opportunities.

▪ Assist Education Director and President with hiring, training, and retention of SMARTS Teaching Staff.

▪ Sends new hire paperwork for new SMARTS Staff, Teachers, and Student Assistants.

▪ Manage student Assistant Schedules.

Other Functions & Responsibilities: Performs other duties as assigned.

Supervision Exercised: Acts as SMARTS President when SMARTS President is absent or otherwise unavailable.

QUALIFICATIONS:

Minimum Qualifications: Bachelor’s degree with a minimum of five years professional experience in visual art, music, dance, theater, and/or creative writing, education, or a related field. Master’s degree preferred. Will require a flexible schedule including evenings and weekends. Must have strong working understanding of software packages to include Microsoft Office, Google Drive and a working knowledge of database programs. Valid driver’s license and BCI/FBI background check required.

Desired Qualifications: Excellent communication, interpersonal, management, writing, and creative skills. Self-motivated, innovative, and team oriented with the ability to organize, work with others, and multi-task. Must have excellent communication skills and professional attitude.

Physical Requirements: Occasional lifting required; must be able to move and transport a minimum of 20 pounds of programming equipment and supplies.

www.SmartsArtSchool.org

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k) matching
• Professional development assistance

Schedule:

• Evenings as needed
• Monday to Friday
• Weekends as needed

License/Certification:

• CPR Certification (Preferred)

Ability to Commute:

• Youngstown, OH 44503 (Required)

Ability to Relocate:

• Youngstown, OH 44503: Relocate before starting work (Required)

Work Location: In person

Salary : $40,000 - $45,000