Accounts Payable Coordinator

Description

MISSION STATEMENT: To be a beacon of light by transforming lives in the Vincentian spirit of charity, justice, and mercy through interpersonal connectivity.

SUMMARY: The Accounts Payable Coordinator will perform a broad spectrum of accounting functions and business processes that relate to the financial integrity of SVDP CARES and all related entities. The Accounts Payable Coordinator will effectively establish and maintain accounting practices to ensure accurate and reliable data necessary for business operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at this time).

· Process high-volume invoices with accuracy and in a timely manner

· Resolve discrepancies with vendors and internal departments

· Prepare and process electronic payments

· Reconcile vendor statements and follow up on unpaid invoices

· Assist in month end closing by ensuring vendor invoices and payments are posted and reconciled to Accounts Payable Subledger

· Communicate professionally with vendors and team members

· Assist in implementing process improvements and automation initiatives

· Maintain documentation by tracking checks, sorting, and filing

· Provide backup to Senior Accountant position by preparing and processing bank deposits

· Provide backup to Senior Accountant position by reviewing and approving positive pay exceptions

· Provide backup to Senior Accountant position by uploading daily positive pay activity

· Provide backup to Senior Accountant position by recording deposits into the accounting system 

· Adhere to record retention policy and regularly box documents for storage facility

· Maintain vendor records and ensure W-9 compliance for 1099 reporting 

· Assist with General Ledger account reconciliations

· Maintain confidentiality of financial data and vendor information

OTHER RESPONSIBILITIES:

· Complies with all applicable training requirements

· Complies with all company safety, personnel and operational policies and procedures

· Complies with work schedule to ensure effective operations of Agency programs

· Contributes positively as a member of a productive and cooperative team

· Performs other duties as necessary to fulfill St. Vincent de Paul CARES Mission

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.) 

· Proficient in Excel, Word, and accounting platforms (Sage Intacct experience is a plus)

· Strong knowledge of basic accounting principles and AP processes

· Excellent organization and time-management skills; able to prioritize multiple deadlines

· High attention to detail with accurate data entry and record keeping

· Effective verbal and written communications skills

· Strong ethical standards, discretion, and integrity in handling sensitive information 

· Must have reliable transportation

ADDITIONAL KNOWLEDGE, SKILLS AND ABILITIES: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.) 

· Ability to analyze aging reports and manage vendor payment terms

· Ability to work independently and as part of a diverse team

· Exposure to audit preparation and internal controls for AP

· Comfortable working in a high-volume, deadline-driven environment

· Mission driven attitude supplemented with integrity and passion

· Evidence of deep alignment with the St. Vincent de Paul CARES Mission and Values

EDUCATION AND EXPERIENCE: (Pending on position and if prior to hire is approved by Chief Executive Officer, a comparable amount of training, education or experience may be substituted for the minimum education qualifications)

· Bachelor’s degree preferably in Accounting or Finance.

· At least 2 years working as an Accountant or similar position.

GENERAL PHYSICAL DEMANDS: These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made, if appropriate, to enable people with disabilities to perform the described essential functions of job. Working in an office/site requires prolonged sitting at the computer workstation, standing, bending, reaching, lifting up to 20 lbs. and some driving. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, telephones, and other office equipment. It is also required to regularly sit, speak, and listen, the employee is also required to walk, use hands and fingers to type, operate equipment, and maintain records and notes. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. 

MENTAL DEMANDS: Must handle new and diverse work problems on a daily basis. Personal maturity is an important attribute. Must be able to resolve problems, handle conflict, and make effective decisions under pressure. Must have the ability to listen objectively to people, perceive the real problem and assist in bringing issues to a successful conclusion. Must relate and interact with, volunteers, clients, contractors, visitors, and employees at all levels within the Agency. 

WORK ENVIRONMENT: Environment will occasionally become noisy due to equipment operations and interactions among clients and staff. There may be the possibility of being exposed to communicable disease, possible exposure to verbal abuse or similar behavior from residents/clients. On an as needed basis, employees may be called upon to work outside of the established work schedule or work odd hours. All information associated with the Agency is confidential. 

Benefits: 

· Health Insurance

· Life insurance

· Dental Insurance

· Vision insurance

· Short- and Long Term Disability

· 120 hours of PTO accrued biweekly starting at day 1 of employment 

· 13 Paid Holidays to include Employee’s birthday and Date of Hire 

· 403(b) with employer match up to 3%

St. Vincent de Paul CARES is an Equal Opportunity Employer.