What are the responsibilities and job description for the Activation Field Team (AFT) Coordinator position at SoHo Experiential LLC?
The Activation Field Team (AFT) Coordinator is a temporary, remote, part-time role that supports the National Field Activation Director and Regional Activation Managers (RAMs) by providing administrative, operational, and reporting support to optimize the execution of national sampling programs and local ad hoc events. This highly organized and detail-oriented role is responsible for ensuring seamless coordination across multiple platforms, including the project management system (Monday.com), event reporting tools, Microsoft Teams, and internal tracking systems. The AFT Coordinator plays a vital role in maintaining compliance, streamlining workflows, and enabling the field team to focus on program execution and impact.
Key Responsibilities:
Administrative Support
- Assist RAMs with payroll processing, ensuring accuracy and timely approvals
- Manage the monthly agency invoice tracker by monitoring submissions
- Audit Market Manager budget trackers and Monday.com Ad Hoc boards for accuracy and completion
- Support Rams with Event Recap Form (ERF) verifications
- Track agency insurance and Master Vendor Agreement expiration dates
- Assist NFAD with agency Scope of Work (SOW) preparation
Reporting Support
- Create and manage market recap templates and maintain the recap deliverable calendar
- Track and issue reminders for recap due dates
- Assist with local client reporting and support one-off requests from the field team
Pinata Platform Lead
- Act as the primary Pinata contact for the SoHo Field Team
- Liaise between field team, Client Service, and Pinata Support for issue resolution and updates
POS & Storage Oversight
- Monitor POS inventory levels in collaboration with RAMs and coordinate kit orders as needed
- Maintain the Warehouse Address Tracker and Warehouse Budget Tracker
Ongoing & Project-Based Responsibilities:
- Support documentation updates for AFT-related process guides
- Audit agency Lessonly training assignments and completions.
- Help coordinate 30/60/90-day plans, field survey tracker, Goals, and Reviews -management tools for the field team (e.g., calendar reminders, documentation links, etc.)
Qualifications:
- Proficient in Microsoft Excel, PowerPoint, and Microsoft Teams
- High School Diploma or GED is required
- 2–3 years of administrative or operations experience is preferred
- Highly organized and detail-oriented with strong time management skills
- Ability to work with project management tools such as Monday.com
- Strong communication and collaboration skills; ability to work cross-functionally
- Self-starter who thrives in a remote, fast-paced environment
What We Offer: *
- Competitive pay.
- Comprehensive benefits including medical, vision, dental, and access to a suite of wellness programs.
- A generous PTO policy including company holidays, flexible unlimited PTO days, and sick days.
- Opportunities to learn and grow while making an impact.
- A group of people who value each other as much as the work we create.
Certain employee benefits are only applicable to full-time employees.
We love our diverse workplace! SoHo Experiential is an equal opportunity employer and does not discriminate based on race, color, gender, religion, age, sexual orientation, nationality, or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria.
