Human Resources Specialist

Remote | Somerled | Part-Time | W2 | $25$30/hr

About Us

Somerled is a design firm, specializing in short-term rentals. We have helped hundreds of investors across the US maximize the potential of their investment property through research, strategy, and design. We are as creative and design-forward as we are strategic thinking beyond “just a place to stay” to create experiential and memorable vacation rentals.

Job Overview

We are looking for a detail-oriented and proactive Part-Time Human Resources Specialist to join our team. This role oversees HR functions including contract administration, payroll approval, recruitment, onboarding, compliance, and employee relations. You will play a key role in supporting a growing, dynamic team while fostering a collaborative and inclusive culture. If you’re passionate about creating streamlined processes and driving positive workplace engagement, this is the perfect opportunity for you.

Key Responsibilities

Employee and Contractor Support:

• Administer contracts for W2 employees and 1099 contractors, ensuring accuracy and timely execution.
• Manage contract administration, ensuring accuracy and timely execution.
• Serve as the point of contact for all contract-related questions and negotiations.
• Ensure all contracts are signed before work commences, following up as necessary.
• Update contracts to reflect pay increases, promotions, and other changes.

Payroll Data Accuracy:

• Approve payroll, ensuring accuracy and resolving discrepancies.
• Track and verify workforce hours (W2 and 1099), PTO, and deductions for payroll processing.
• Collaborate with the Financial Specialist to provide timely and accurate payroll data.
• Manage employee benefits enrollment and respond to related inquiries.

Recruitment and Onboarding:

• Manage job postings on LinkedIn and the company website.
• Screen candidates and coordinate interviews with hiring managers.
• Oversee general onboarding for new employees and contractors, serving as the main point of contact for questions regarding company culture, policies, and procedures.
• Facilitate the onboarding process for new W2 employees, including:
• Coordinating with the Financial Specialist to ensure compliance with state-specific requirements.
• Updating the company’s insurance policy to include new states as needed.
• Sending invites to programs such as Gmail, Canva, Slack, and Monday.com.

Offboarding Process:

• Manage the offboarding process for 1099 contractors and W2 employees, including:
• Revoking or transferring access to accounts and programs.
• Forwarding emails from disconnected accounts to the reporting manager.
• Collecting laptops or other company equipment.
• Conducting exit interviews to gather feedback and provide closure.
• Facilitate official termination notices by delivering termination communications both in writing and via a call, ensuring professionalism, clarity, and compliance with company policies and state regulations.
• Providing letters of recommendation when appropriate.
• Ensuring compliance with state-specific regulations.
• Overseeing unemployment documentation and communication for terminated employees, if needed.

Compliance and Employee Relations:

• Collect and maintain Certificates of Insurance (COIs) for all 1099 contractors.
• Ensure compliance with federal, state, and local employment laws and regulations.
• Oversee PTO and leave approval process, maintaining accurate records of accrued time.
• Track and report HR metrics such as turnover rates, hiring timelines, and employee satisfaction scores.
• Develop and implement strategies to enhance company culture, employee retention, and overall satisfaction.

Asset Management:

• Track company equipment and oversee the collection of equipment from departing employees or contractors.

     Administrative and Event Support:

• Organize team events such as monthly virtual activities, manager’s meetings, and holiday parties, including but not limited to:
• Booking flights, rental cars, and accommodations for attendees.
• Coordinating food catering and restaurant reservations.
• Preparing and sending any employee materials, products, or supplies needed for meetings or events in advance.

Qualifications

Requirements:

• Must be located in Utah, USA.
• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 2-3 years of experience in human resources, preferably in a small business environment.
• Strong understanding of HR practices, employment laws, and regulations.
• Proficiency in HR software, including QuickBooks Online and Workforce.
• Excellent organizational, communication, and time-management skills.
• Ability to work independently and maintain confidentiality.

Preferred:

• Experience managing HR for a remote workforce.
• Knowledge of employee engagement tools and strategies.
• Experience in event planning or logistics management.
• SHRM-CP (Society for Human Resource Management Certified Professional) or PHR (Professional in Human Resources) certified

Why You’ll Love Working with Us

At Somerled Designs, we believe in fostering an environment where everyone can thrive. We offer:

• A flexible, remote work environment.
• Competitive hourly compensation between $25 and $30, based on experience and qualifications.
• Opportunities to shape the growth and culture of a dynamic, expanding team.
• A supportive and inclusive workplace focused on collaboration and innovation.

How to Apply

To apply, please complete https://forms.monday.com/forms/2bd8bde7940ee7877fd298689154495c?r=use1 where you will find qualifying questions and a section to upload your resume. We’ll review applications on a rolling basis and will contact you to schedule an interview if we feel it’s a good match. We look forward to hearing from you!