What are the responsibilities and job description for the Legal Administrative Assistant position at Sonoma-Marin Area Rail Transit?
Under general supervision, provides a variety of complex confidential legal work and administrative assistance to the Assistant General Counsel; accurately completes technical and complex transactional tasks requiring a thorough knowledge and understanding of relevant legal procedures and public sector law; and performs related work as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Assistant General Counsel or General Counsel. Exercises no supervision of staff.
CLASS CHARACTERISTICS
This is the journey-level classification that is responsible for independently performing clerical, secretarial, and administrative legal duties in support of General Counsel and other legal staff. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the typical functions of the job.
- Performs a variety of general and legal administrative, secretarial, and clerical duties in support of General Counsel, Assistant General Counsel, and staff.
- Files or arranges for the filing of legal briefs and other necessary paperwork and exhibits with the court.
- Receives and screens visitors and telephone calls; provides information related to area of assignment and/or directs visitor/caller to appropriate staff or information source; responds to formal and informal requests for information; interprets and applies regulations, policies, procedures, systems, rules, and precedents in response to inquiries from the public.
- Prepares and drafts a variety of documents and legal correspondence including transmittals, contracts, ordinances, resolutions, and other legal documents, correspondence, memoranda, and reports.
- Composes, types, redacts, edits, and proofreads a variety of documents; ensures written materials are accurate, complete, free of errors and omissions, and complies with standards and legal requirements.
- Collects?information from a variety of sources pertinent to area of assignment; compiles?data as necessary and prepares reports as required.
- Organizes and maintains electronic and physical files, resource materials, and records; ensures compliance with established records retention schedules.
- Responds to Public Records Act requests; prepares responsive records.
- Assists with court and administrative proceedings and provides litigation support as needed.
- Participates in the development and implementation of policies and procedures; ensures compliance with mandated requirements and regulations.
- Establishes and maintains contact and working relationships with all District departments, vendors, and other work-related entities for acquisition of necessary information, and/or for the implementation of cooperative programs and activities.
- Adheres to all required safety procedures and programs.
- Performs related duties as assigned.
