What are the responsibilities and job description for the Administrative Assistant position at Sophia By Design?
Job description
Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others (interns). Ability to use good judgment to plan and accomplish goals with a degree of creativity. Reports directly to business owners.
Responsibilities:
- Answer and direct all incoming phone calls
- Receive and sort all mail and deliveries (FedEx, UPS, USPS); prepare packages for pickup
- Maintain contact lists
- Produce and distribute correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Provide general support to customers/clients
- Provide information by answering questions and requests
- Handle multiple projects
- Prepare and monitor product invoices
- Oversee operation of office equipment and maintenance requirements and calling for repairs
- Filing, typing, copying, binding, scanning etc.
- Handle sensitive information in a confidential manner
- Reply to email, telephone or face to face inquiries
- Resolve administrative problems
- Receive, sort and distribute the mail
- Answer telephone calls and pass them on
- Manage staff appointments
- Greet and assist visitors to the office
- Photocopy and print out documents on behalf of management
Administrative Assistant Skills & Proficiencies:
- Administrative Writing Skills
- Microsoft Office Skills
- Professionalism
- Problem Solving
- Supply Management
- Inventory Control
- Attention to Detail
- Accuracy
- Multitask
- Telephone Skills
- Teamwork
- Discretion and Judgment
Requirements:
- At least 2 years of experience as Administrative or Executive Assistant
- High school diploma or equivalent; college degree preferred
Job Type: Full-time
Job Type: Full-time
Pay: From $40,000.00 per year
Benefits:
- Health insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- Associate (Preferred)
Experience:
- Administrative Assistant: 2 years (Required)
Work Location: In person
Salary : $40,000