Administrative Assistant

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

At Sophic, the most important part of our work is fulfilling the needs of people. This includes our employees, partners, clients, and clients' clients. We take great pride in delivering an exceptional client experience and creating an environment where everyone feels that they are valued members of Sophic, no matter their role. We are a non-traditional Human Factors Consulting firm focusing on the Business of Human-Centered Design in addition to the design and development of products, services, and environments. We are a fast-growing company that offers an opportunity for motivated individuals to have more control over their career paths and gain valuable experience in many industries.

Job Summary
We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our leadership team and employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include supporting and scheduling appointments for our CEO, COO, and Directors, planning meetings, writing correspondence, and organizing files. The ideal candidate is highly organized, with excellent written and verbal communication skills and a friendly demeanor. You will support leadership, embody our values, and deliver on our promise to all our clients and employees, current and future, specifically to help them Build a Better Business by Design ™.

Primary responsibilities of this role include:

• Direct and manage office operations and select business activities, which could include client-related communications, employee coordination, vendor-related activities, and as-needed support for the Chief Executive Officer, Chief Operating Officer, and Directors.
• Performs administrative duties associated with scheduling and coordinating meetings and planning events.
• Supports travel and logistics coordination related to executive and employee travel. Maintains cost data associated with travel events.
• Assists with obtaining quotes for new services, insurance packages for company equipment, vehicle coverage, etc.
• Manages vendor invoices and works with executives to ensure prompt payment
• Manages incoming mail and shipping requirements for the company
• Prepares reports, memos, letters, and other documents.
• Conducts research, compiles data, and prepares data for consideration and presentation to executives.
• Performs general office duties, such as ordering supplies, maintaining records management database systems
• Manages property and asset inventory
• Prepares agendas and makes arrangements, such as coordinating catering for luncheons and other meetings.
• Provides clerical support to other departments.
• Schedules and prioritizes workload by setting appropriate deadlines.
• Manages and maintains executives' schedules.

Qualifications

• Associate or bachelor's degree preferred
• 3 years experience as an Administrative Assistant or similar position required
• Familiarity with standard office equipment such as computers, printers, and docking stations required
• Excellent computer skills and knowledge of Microsoft Word, Excel, Outlook, and PowerPoint required
• Knowledge of Teams, SharePoint, and Smartsheet preferred
• Highly organized with excellent time management skills and the ability to prioritize projects
• Excellent oral and written communication skills