What are the responsibilities and job description for the Academic Advisor position at South Central College?
Position Details
Classification Title
McSCU Academic Professional 2
Working Title
Academic Advisor
Position Type
Staff
Division
Student Affairs
Department
Student Affairs
Unit
Student Affairs
Location
College-Wide, North Mankato home campus
FLSA
Non-Exempt
Full/Part Time
Full Time
FTE
1.0
Employment Condition
Limited
Work Shift
40 hours/week
Work Schedule/Hours/Days
Monday – Friday 8:00am-4:30pm
Posting Details
Salary Minimum
22.38
Salary Maximum
32.49
Salary Type
Hourly
Bargaining Unit/Plan
214, MAPE
Job Description
Under general supervision, the Academic Advisor at SCC serves as a member of a professional team providing comprehensive advising services for our students, parents, high school counselors and other stakeholders regarding multiple areas including program major choices, curriculum, course placement, enrollment procedures, business office policies, transfer policies and financial aid. In collaboration with the Director, this position develops and monitors a comprehensive plan to ensure continuous improvement and serves as an organizational and team lead for assigned academic programs and student populations, ongoing activities, services, and work groups. This position works effectively with Student Affairs offices, faculty, and academic departments to meet the goals and objectives of the office, division, and institution as well as participates in program and event development and serves on college committees.
PRINCIPLE RESPONSIBILITIES AND RESULTS
1. Provide comprehensive academic advising to new, current, and returning students.
Interpret SCC , Minnesota State, and federal policies and guidelines and translate them into advising procedures, processes, and services. Assist with long-term academic and program planning with department chairs and faculty through active collaboration. Academic plan tracking and adjustment. Academic/educational interests and program suitability. Review Financial Aid timelines and processes, discuss possible impact to student account, and provide advocacy on behalf of the student if needed. Utilize ISRS to document student appointment notes. Meet individually with returning students for scheduled appointments to evaluate program requirements and register for courses, and assess required next steps for students to successfully return. Use knowledge of college curriculum and policies to advise current students in the selection of appropriate developmental and academic courses and troubleshoot/problem-solve issues with students to overcome achievement barriers during scheduled appointments, drop-in advising and/or assisting at the front desk.
Identify at-risk students and develop and implement academic recovery plans and strategies to improve student retention and successful completion of their academic programs, to include GPA and completion rate calculations and projections. Support students with a reported FN, FW and/or W grade or with an active Student Alert through timely student follow-up to discuss academic progress concerns, student resources/options, and potential outcomes. Advise students with an active warning/probation/suspension status regarding college academic and financial aid policies. Advocate for individual student hardships by explaining and assisting with the appeal and/or petition process.
Guide students through college-wide services and refer to college/community resources when appropriate, for example, referrals to counselors for career exploration, mental health support, and personal life issues. Respond to program-specific phone calls and online/email inquiries related to academic advising. Facilitate transfer planning by utilizing student transcripts, Transferology and other resources. Address additional advising concerns with specific student populations including: single parents, displaced workers, Veterans, ESL students, and non-traditional students
2. Plan and implement supportive activities and events related to course placement, academic, career, financial aid and transfer.
Coordinate and facilitate Accuplacer testing at SCC , area high schools and Adult Basic Education ( ABE ). Ensure compliance with SCC , Minnesota State and College Board policies when implementing Accuplacer testing, protocols and setup. Interpret assessment scores for course placement using SCC Course Placement Chart and provide resources and/or referrals to ABE if needed. Use professional judgement when determining registration advanced overrides. Identify career and educational options and requirements to maximize student achievement, retention, persistence, and educational goal attainment. Plan and implement retention activities. Coordinate and facilitate Advising & Registration (A&R) sessions for new and returning students. Advise students in A&R sessions regarding appropriate first semester course selection; how to read and follow the degree audit and importance of scope and sequence of courses; assist students through check out sequence to ensure they know where to find important information and sign up for critical services like email, STAR ALERT , test messaging, etc. Support the coordination of the Post-Secondary Enrollment Option ( PSEO ) program through submission of paperwork to the Minnesota Department of Education, collaboration with high school counselors and advising of PSEO students regarding course selection and college policies.
3. Maintain a thorough understanding of college policy, procedures, programs, curriculum, and services to give accurate information concerning admission, registration, and progress towards graduation and/or transfer.
Maintain a thorough understanding of college programs, credit for prior learning, curriculum, policies, procedures, forms and website services to give accurate information to students. Provide accurate and timely information to students using the appropriate means of contact. Ensure college data integrity, reliability and accuracy of student records. Identify and help resolve student record data integrity issues. Maintain the confidentiality of student information in compliance with FERPA . Organize and prioritize tasks to meet department deadlines in a high-traffic environment. Represent self and college within the community in a professional manner. Improve professional development through participation in local, regional and annual conferences/meetings/webinars. Memberships in professional organizations like NACADA .
Required Qualifications
Bachelor’s Degree in related field
One year or more experience in a related education position
Ability to maintain the confidentiality of student information to comply with laws, rules, policies and procedures.
Experience speaking to small and large groups
Ability to multi-task and organize, prioritize, and follow multiple projects and tasks through to completion with an attention to detail
Ability to work independently while contributing to team environment
Ability to analyze problems, identify solutions and take appropriate action, resolve problems using independent judgment and decision-making processes
Preferred Qualifications
Master’s Degree in related field
One year or more advising, admissions or registration experience within a Minnesota State college or university
Knowledge of South Central College policies, procedures, programs, curriculum, services, and resources
Experience working with student record systems and specialty software such as ISRS , DARS and ImageNow
Knowledge of student development theory in higher education
Multilingual (spoken and written)
Other Requirements
South Central College is unable to sponsor applicants for work visas. All applicants must be legally authorized to work in the U.S.
In accordance with the Minnesota State Colleges & Universities (Minnesota State) Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State’s Vehicle use criteria and consent to Motor Vehicle Records check
About
South Central College is a comprehensive community and technical college that is part of the Minnesota State system, with campuses in Faribault and North Mankato. To meet the educational needs of students and our communities, SCC provides lifelong learning opportunities.
SCC is committed to fostering a campus environment of inclusion, knowledge, and understanding in which faculty, staff, and students learn to value diversity and to respect individual differences that enrich our college community.
Benefits Info
The State of Minnesota offers a comprehensive benefit package, including health, dental, and life insurance, a robust retirement program, tuition waiver for employee and dependents, generous sick and vacation time, among a variety of other benefits.
This position is covered under the MAPE Labor Contract. View contract here: https://mn.gov/mmb/employee-relations/labor-relations/labor/mape.jsp
.
Posting Number
F117P
Number of Vacancies
1
Re-posting
Yes
Desired Start Date
04/25/2022
Position End Date (if temporary)
01/03/2024
Open Date
02/24/2022
Close Date
03/14/2022
Open Until Filled
No
Accept Applications
Yes
Special Instructions Summary
Please apply online as ONLY online applications will be considered.South Central College requires that you include the following in your application:
Cover Letter.
Resume/Curriculum Vitae which clearly addresses the requirements of the position as described above.
Please be prepared with a list of 5 references and their contact information, 2 of which are current or past managers/supervisors. For recent graduates: Teachers, professors, and instructors may qualify as manager references. This information will be obtained from you as applicable during the recruitment process.
Posting Contact
Anna Schonborn, HR Generalist - Anna.Schonborn@southcentral.edu - 507-389-7292
Equal Employment Opportunity Statement
SCC is an affirmative action, equal opportunity educator and employer. Women, minorities, individuals with disabilities, and veterans are encouraged to apply. This document is available in alternative formats to individuals with disabilities, consumers with hearing or speech disabilities may contact us via their preferred Telecommunications Relay Service.
Classification Title
McSCU Academic Professional 2
Working Title
Academic Advisor
Position Type
Staff
Division
Student Affairs
Department
Student Affairs
Unit
Student Affairs
Location
College-Wide, North Mankato home campus
FLSA
Non-Exempt
Full/Part Time
Full Time
FTE
1.0
Employment Condition
Limited
Work Shift
40 hours/week
Work Schedule/Hours/Days
Monday – Friday 8:00am-4:30pm
Posting Details
Salary Minimum
22.38
Salary Maximum
32.49
Salary Type
Hourly
Bargaining Unit/Plan
214, MAPE
Job Description
Under general supervision, the Academic Advisor at SCC serves as a member of a professional team providing comprehensive advising services for our students, parents, high school counselors and other stakeholders regarding multiple areas including program major choices, curriculum, course placement, enrollment procedures, business office policies, transfer policies and financial aid. In collaboration with the Director, this position develops and monitors a comprehensive plan to ensure continuous improvement and serves as an organizational and team lead for assigned academic programs and student populations, ongoing activities, services, and work groups. This position works effectively with Student Affairs offices, faculty, and academic departments to meet the goals and objectives of the office, division, and institution as well as participates in program and event development and serves on college committees.
PRINCIPLE RESPONSIBILITIES AND RESULTS
1. Provide comprehensive academic advising to new, current, and returning students.
Interpret SCC , Minnesota State, and federal policies and guidelines and translate them into advising procedures, processes, and services. Assist with long-term academic and program planning with department chairs and faculty through active collaboration. Academic plan tracking and adjustment. Academic/educational interests and program suitability. Review Financial Aid timelines and processes, discuss possible impact to student account, and provide advocacy on behalf of the student if needed. Utilize ISRS to document student appointment notes. Meet individually with returning students for scheduled appointments to evaluate program requirements and register for courses, and assess required next steps for students to successfully return. Use knowledge of college curriculum and policies to advise current students in the selection of appropriate developmental and academic courses and troubleshoot/problem-solve issues with students to overcome achievement barriers during scheduled appointments, drop-in advising and/or assisting at the front desk.
Identify at-risk students and develop and implement academic recovery plans and strategies to improve student retention and successful completion of their academic programs, to include GPA and completion rate calculations and projections. Support students with a reported FN, FW and/or W grade or with an active Student Alert through timely student follow-up to discuss academic progress concerns, student resources/options, and potential outcomes. Advise students with an active warning/probation/suspension status regarding college academic and financial aid policies. Advocate for individual student hardships by explaining and assisting with the appeal and/or petition process.
Guide students through college-wide services and refer to college/community resources when appropriate, for example, referrals to counselors for career exploration, mental health support, and personal life issues. Respond to program-specific phone calls and online/email inquiries related to academic advising. Facilitate transfer planning by utilizing student transcripts, Transferology and other resources. Address additional advising concerns with specific student populations including: single parents, displaced workers, Veterans, ESL students, and non-traditional students
2. Plan and implement supportive activities and events related to course placement, academic, career, financial aid and transfer.
Coordinate and facilitate Accuplacer testing at SCC , area high schools and Adult Basic Education ( ABE ). Ensure compliance with SCC , Minnesota State and College Board policies when implementing Accuplacer testing, protocols and setup. Interpret assessment scores for course placement using SCC Course Placement Chart and provide resources and/or referrals to ABE if needed. Use professional judgement when determining registration advanced overrides. Identify career and educational options and requirements to maximize student achievement, retention, persistence, and educational goal attainment. Plan and implement retention activities. Coordinate and facilitate Advising & Registration (A&R) sessions for new and returning students. Advise students in A&R sessions regarding appropriate first semester course selection; how to read and follow the degree audit and importance of scope and sequence of courses; assist students through check out sequence to ensure they know where to find important information and sign up for critical services like email, STAR ALERT , test messaging, etc. Support the coordination of the Post-Secondary Enrollment Option ( PSEO ) program through submission of paperwork to the Minnesota Department of Education, collaboration with high school counselors and advising of PSEO students regarding course selection and college policies.
3. Maintain a thorough understanding of college policy, procedures, programs, curriculum, and services to give accurate information concerning admission, registration, and progress towards graduation and/or transfer.
Maintain a thorough understanding of college programs, credit for prior learning, curriculum, policies, procedures, forms and website services to give accurate information to students. Provide accurate and timely information to students using the appropriate means of contact. Ensure college data integrity, reliability and accuracy of student records. Identify and help resolve student record data integrity issues. Maintain the confidentiality of student information in compliance with FERPA . Organize and prioritize tasks to meet department deadlines in a high-traffic environment. Represent self and college within the community in a professional manner. Improve professional development through participation in local, regional and annual conferences/meetings/webinars. Memberships in professional organizations like NACADA .
Required Qualifications
Bachelor’s Degree in related field
One year or more experience in a related education position
Ability to maintain the confidentiality of student information to comply with laws, rules, policies and procedures.
Experience speaking to small and large groups
Ability to multi-task and organize, prioritize, and follow multiple projects and tasks through to completion with an attention to detail
Ability to work independently while contributing to team environment
Ability to analyze problems, identify solutions and take appropriate action, resolve problems using independent judgment and decision-making processes
Preferred Qualifications
Master’s Degree in related field
One year or more advising, admissions or registration experience within a Minnesota State college or university
Knowledge of South Central College policies, procedures, programs, curriculum, services, and resources
Experience working with student record systems and specialty software such as ISRS , DARS and ImageNow
Knowledge of student development theory in higher education
Multilingual (spoken and written)
Other Requirements
South Central College is unable to sponsor applicants for work visas. All applicants must be legally authorized to work in the U.S.
In accordance with the Minnesota State Colleges & Universities (Minnesota State) Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State’s Vehicle use criteria and consent to Motor Vehicle Records check
About
South Central College is a comprehensive community and technical college that is part of the Minnesota State system, with campuses in Faribault and North Mankato. To meet the educational needs of students and our communities, SCC provides lifelong learning opportunities.
SCC is committed to fostering a campus environment of inclusion, knowledge, and understanding in which faculty, staff, and students learn to value diversity and to respect individual differences that enrich our college community.
Benefits Info
The State of Minnesota offers a comprehensive benefit package, including health, dental, and life insurance, a robust retirement program, tuition waiver for employee and dependents, generous sick and vacation time, among a variety of other benefits.
This position is covered under the MAPE Labor Contract. View contract here: https://mn.gov/mmb/employee-relations/labor-relations/labor/mape.jsp
.
Posting Number
F117P
Number of Vacancies
1
Re-posting
Yes
Desired Start Date
04/25/2022
Position End Date (if temporary)
01/03/2024
Open Date
02/24/2022
Close Date
03/14/2022
Open Until Filled
No
Accept Applications
Yes
Special Instructions Summary
Please apply online as ONLY online applications will be considered.South Central College requires that you include the following in your application:
Cover Letter.
Resume/Curriculum Vitae which clearly addresses the requirements of the position as described above.
Please be prepared with a list of 5 references and their contact information, 2 of which are current or past managers/supervisors. For recent graduates: Teachers, professors, and instructors may qualify as manager references. This information will be obtained from you as applicable during the recruitment process.
Posting Contact
Anna Schonborn, HR Generalist - Anna.Schonborn@southcentral.edu - 507-389-7292
Equal Employment Opportunity Statement
SCC is an affirmative action, equal opportunity educator and employer. Women, minorities, individuals with disabilities, and veterans are encouraged to apply. This document is available in alternative formats to individuals with disabilities, consumers with hearing or speech disabilities may contact us via their preferred Telecommunications Relay Service.
Academic Advising
Robert Half -
Minneapolis, MN
