Account Clerk (Accounts Payable)

There is a vacancy for a District Account Clerk/Typist to work under the supervision of the Assistant Superintendent of Business. This is a competitive Civil Service position which requires the applicant to be on a current Civil Service list for Account Clerk/Typist or be able to complete a required examination.  

GENERAL DUTIES:  

• Oversee and manage all office procedures and other tasks as assigned.

• Oversee all aspects of the general office coordination.

• Maintain office calendar to coordinate work flow and meetings.

• Maintain confidentiality in all aspects of client, staff and agency information.

• Interact with staff, vendors and visitors.

• Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing.

• File and retrieve organizational documents, records and reports.

• Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software, such as Google Docs, Microsoft Office, QuickBooks or other programs.

• May conduct research, compile data and prepare papers for consideration and presentation to the Board of Education and outside partners.

• Schedule and coordinate meetings and conferences.

• Prepare agendas and make arrangements for committee, board or other meetings.

• Compile, transcribe and distribute minutes of meetings.

• Collect and maintain inventory of equipment and supplies.

• Research, price and purchase equipment and supplies.

• Maintain and update databases and/or spreadsheets on a personal computer.

• Screen callers or visitors to determine the nature of inquiry; refer callers to appropriate party or office and answer inquiries as appropriate.

• Answer telephone and give out information.

• Prepare and maintain financial, statistical and personnel records.

• Other duties as assigned.???????

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

• Thorough knowledge of modern office terminology, procedures and equipment.

• Ability to handle routine administrative details independently.

• Ability to operate personal computer and utilize common office software programs, including word processing, spreadsheets and databases at an acceptable rate of accuracy and speed.

• Ability to prepare and maintain program records and routine reports.

• Ability to communicate effectively both orally and in writing.

• Ability to establish and maintain effective working relationships with others.

• Ability to organize and maintain office files.

• Ability to collect information from various sources for program operations.

• Accuracy, tact, courtesy.

• Physical condition commensurate to perform the essential functions of the job, with or without reasonable accommodations.

• Computer literate.

• Good writing, analytical and problem-solving skills.

• Knowledge of principles and practices of organization and records management.

• Ability to communicate effectively.

• Ability to operate standard office equipment, including but not limited to, computers, telephone systems, calculators, copiers and facsimile machines.

SALARY & BENEFITS:

• 12 Month Full-Time position (7.5 hours per day).

• Salary & Benefits pursuant to Managerial Confidential Agreement.

• https://www.sgfcsd.org/wp-content/uploads/2013/12/Managerial-Confidential-Handbook-June-2017.pdf  Link to handbook for Managerial Confidential Agreement.

Salary : $41,000 - $45,000