Compliance Manager

Description

South Portland Housing Authority is seeking a professional individual with experience in federal funding administration including  analysis and budget tracking to join our team as the Compliance Manager.  

This position must manage and analyze a large volume of detailed information while maintaining the broader perspective of continuous improvement of business processes and systems. The Compliance Manager works collaboratively and cross-functionally within the management team to uphold program integrity and advance the mission of the Housing Authority. 

Requirements

   Duties include but are not limited to: 

• Ensure overall agency compliance with the regulations, rules, policies, and procedures that govern the Housing Authority’s administration of housing programs and properties, which include HUD Public Housing, HUD Multifamily, HUD Section 8 Housing Choice and Project-Based Vouchers, and Low Income Housing Tax Credits.
• Operationalize regulatory requirements, federal, state, and local guidance, and program updates in forms, policies, agency structures, and staff protocols.
• Oversee, maintain, and enforce all program regulatory documentation, including maximum income limits, maximum rent limits, unit set-asides, utility allowance schedules, property rent schedules, tenant selection plans, tenant file components, and Affirmative Fair Housing Marketing Plans.
• Internally audit and certify continuing compliance of tenant files; provide management with compliance-related insight into staff performance and work flows.
• Direct and monitor reporting to HUD, Maine Housing and other financial stakeholders.
• Develop and present comprehensive, action-ready guidance and training upon program updates and regulatory revisions.
• Facilitate non-financial audits and stakeholder reviews of property performance and provide compliance-relevant support for financial audits; coordinate with auditors and Housing Authority staff to pursue corrective action; ensure all properties meet or exceed expectations.
• Oversee client eligibility for all housing programs from waiting list application through termination; serve as Informal Review Officer, Informal Hearing Officer, and Grievance Officer; manage all systems and procedures intersecting with waiting lists, applications, and program terminations.
• Serve as Fair Housing Coordinator; evaluate client requests for reasonable accommodations; analyze Housing Authority compliance with Fair Housing requirements.

Skills:

• Knowledge of HUD regulations and guidelines related to the Section 8 program, or acquire such knowledge by the end of the one-year period.
• Knowledge of federal, state, and local laws, administrative rules, and regulations relating to public agencies, or acquire such knowledge by the end of the one-year period.
• Knowledge of organizational and management practices and principles as applied to the analysis and evaluation of programs, projects, and operational needs.
• Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, production methods, and coordination of people and resources.
• Ability to prepare and present financial reports and analyses.
• Skills to work cooperatively and develop effective working relationships with co-workers, other sections, outside agencies and organizations, and diverse community groups.
• Skills to identify and respond to public, city, commission, and housing advisory committee issues and concerns related to a variety of housing programs.
• Skills to assess, develop, and implement best practices in program management.
• Ability to communicate effectively, both verbally and in writing, with a variety of people, including all levels of management, staff, and the public.
• Ability to use Microsoft Office with moderate to advanced proficiency

Education:

• Bachelors Degree in public administration, business administration, engineering or related field.
• Possess or obtain a Management Occupancy Review Certification within two years of employment.

Requirements:

• Minimum of two years of supervisory experience.
• Possess a valid drivers license.