What are the responsibilities and job description for the Project Manager Assistant position at Southern Air?
Be part of a growing employee owned company that has been around for over 75 years!
Southern Air, Inc. is a company dedicated to growth of our employees and great customer service. We serve clients through-out the Virginia, West Virginia and North Carolina region. This opportunity is located at in Lynchburg, VA location.
Southern Air, Inc. rewards your commitment with great wages, benefits including participation in our ESOP (Employee Stock Ownership Plan), Holiday/PTO, medical, 401(k), and career opportunities. Join our team and enjoy the rewards.
The Project Manager Assistant provides administrative support to our Project Manager's by coordinating project activities related to any and all projects. The position s main duties are to ensure the continuity and efficiency of each project from start to finish through clear communication to all parties involved. The Project Manager Assistant handles multiple projects within a fast paced environment and is open to constant changes and challenges. The ideal candidate will be highly organized and able to manage multiple projects at once in the absence of day-to-day guidance.
Primary responsibilities include but are not limited to:
Ensures all project documentation is accurate and uploaded into internal and external systems
Submittal Log
RFI Log (Request for Information)
Daily Logs
Change Order files and logs
Construction Documentation – Drawings and Specifications
Contract Document Log (i.e. dates of each plan/specification issuance)
Punch List log/file Closeout document logs
Create and Update Project Schedules with the Project Team
Monitor and expedite weekly reports for accuracy. Provide timely data input and/or correction information to insure accurate and beneficial reporting
Coordinate and communicate effectively with the team and clients, technically assist field personnel
Prepare/assemble and log all required closeout documentation (i.e. O&M manuals, as-built drawings, attic stock, warranties, etc.)
Work with outside vendors, subcontractors, and city/county office personnel
Coordinate travel needs
Utilize spreadsheets to track budgets, dates, and other information
Printing/Scanning project documents and drawings
Perform any and all other duties as required/directed
Qualifications:
- Ability to work on several projects simultaneously and prioritize work
- Strong aptitude to work within deadlines
- Ability to communicate ideas of process improvement/forward thinking
- Integrity, honesty, and responsibility with a desire to contribute to the team s success
- Proficient in Microsoft Products, including Excel, Word, PowerPoint, and Projects
- Highly organized in both time and resources
- Comprehensive understanding of customer service, principles and practices
- Ability to work within a team or independently as needed
- Strong written and verbal communication skills
- Proven ability to multi-task in a fast paced environment, with speed and accuracy
- Intermediate computer and/or tablet/iPad experience
- Must be able to pass a background / drug screen
- Preferred but not required: Ability to read and understand construction plans, contracts and related documents, administrative experience
Rewards - Southern Air, Inc. offers a complete package of total rewards that goes beyond a competitive salary:
Health Plan – With company contributions to employee health saving account
Dental Plan
401k with company match
ESOP (Employee Stock Ownership Plan)
Vision Plan
Short Term & Long Term Disability
Supplemental & Dependent Life Insurance
Life Insurance & Accidental Death and Dismemberment (AD&D)
PTO (Paid Time Off) for vacation and other purposes
Employee Assistance Plan
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin or disability or protected veteran status.
Visit our website to learn more about Southern Air, Inc. www.southern-air.com
