What are the responsibilities and job description for the Public Information Assistant position at Southern Oregon University?
Southern Oregon University
Position Number: C00332
Rate: $16.71 p/hour (or $2,897 p/month based @1.0 FTE)
Position Summary:
This position works under the supervision of the Campus Engagement Librarian. The position provides promotion, communication, and design support for Hannon Library and is heavily involved in the creation and dissemination of information. This position involves working collaboratively with all departments within the library and other campus departments. The position coordinates with the Campus Engagement Librarian to create marketing plans for various library needs and is responsible for creating original designs for print and digital promotional materials. The position also coordinates the activities related to the scheduling system and performs a variety of complex office/clerical support tasks. The ability to successfully interact with a diverse population is a must.
Minimum Qualifications:
Experience with administrative projects or assignments or coordinating program elements in support of a program or operation. Self-starter with demonstrated ability to plan projects, organize, prioritize and execute multiple tasks efficiently and effectively while meeting deadlines. Strong background in communication with the ability to proactively elicit ideas from others and encourage participation. Strong customer service skills that demonstrate potential for effectively working with a diverse population Excellent written and verbal communication skills Excellent computer skills with demonstrated experience that shows a strong potential to quickly master programs. Experience with publicity standards and social media platforms. Experience with Microsoft Office Suite and desktop publishing software Experience with administrative projects or assignments or coordinating program elements in support of a program or operation. Self-starter with demonstrated ability to plan projects, organize, prioritize and execute multiple tasks efficiently and effectively while meeting deadlines. Strong background in communication with the ability to proactively elicit ideas from others and encourage participation. Strong customer service skills that demonstrate potential for effectively working with a diverse population Excellent written and verbal communication skills Excellent computer skills with demonstrated experience that shows a strong potential to quickly master programs. Experience with publicity standards and social media platforms. Experience with Microsoft Office Suite and desktop publishing software Two years of experience gathering information, writing and/or producing materials, and presenting materials to selected audiences; OR
A Bachelors degree in Journalism, Communication, or a closely-related field.
Preferred Qualification :
Bachelors Degree. Adobe Suite including InDesign. Experience supervising entry-level workers. Experience with campus systems and programs such as scheduling systems and databases Experience working with event scheduling/planning. Experience in revising, updating and implementing procedures Experience interpreting and observing confidentiality restrictions. Experience with receiving and screening student worker applications, and processing student payroll Experience in Marketing Experience in Project Management
Knowledge, Skills, and Abilities:
Excellent communication skills; ability to effectively communicate information in a clear and understandable manner. Ability to work with a high level of productivity and accuracy/attention to detail. Excellent organizational and time management skills. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University. Ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Ability to adapt to and work effectively in a heavily bureaucratic environment which requires regular interaction with a number of levels within the organization. High level of innovation, creativity and an artistic eye with ability to combine art and technology to communicate ideas through images. Understanding of current social media strategies and current marketing techniques. Ability to access, update, and retrieve information from databases; answering inquiries and explaining rules, regulations, policies, and procedures; composing, formatting and editing written communication; maintaining a filing system; using an automated accounting system. Ability to work with frequent interruptions and deal politely with the public Working knowledge, or ability to quickly learn, university infrastructure, policies and procedures.
Special Instructions to Applicants:
Each applicant is required to provide (as attachments to the online application) the following supplemental documents: (1) letter providing some detail of the applicants qualifications and interest in the position; (2) current resume/CV; and (3) the names, addresses, and telephone numbers of at least three professional references. If you are unable to attach the supplemental materials to the online application please contact Human Resources for assistance:
For inquiries and additional information, please contact: Human Resource Services via email at hrs@sou.edu or by phone at (541)552-8553.
To view SOUs offers very generous benefits and pension programs available to eligible positions, please visit: https://inside.sou.edu/assets/hrs/Benefits/2021_Employee_Benefits_Overview.pdf
Our benefits package is an important complement to the offered salary and our Total Compensation Calculator, https://inside.sou.edu/hrs/comp-calc.html , demonstrates our value and commitment to our employees.
Special Conditions
Must be willing to travel and attend training programs off-site for occasional professional development.
Must be able to work additional hours and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
Must be able to successfully pass a pre-employment background check.
Under the provisions of the Fair Labor Standards Act (FLSA):
Notice to Prospective Employees*
Section 485 of the Higher Education Act, and The Federal Crime Awareness and Campus Security Act of 1990 (now referred to as the "Clery Act"), requires that prospective employees be notified of the availability of SOUs Annual Security and Fire Safety Report. The report provides the annual statistics and campus policies for the reporting of and responding to campus crimes and fires; access to campus facilities; conduct code and campus policies on use, possession and sale of drugs/alcohol; and educational/information programs to inform the campus community about campus security procedures and crime prevention.
An electronic copy of the Annual Security Report (ASR)can be accessed at the following link:
https://inside.sou.edu/assets/security/AnnualCrimeReportFinal.pdf. A physical copy of the ASR is available at no charge upon request. To request a copy please visit the Campus Public Safety Office at 382 Wightman Street, Ashland OR 97520. For more information call 541-552-6258, or email clerycoordinator@sou.edu.
All applicants must apply online at https://jobs.sou.edu/postings/10504 .
Diversity Statement
Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity, our educational process is diminished. Working together in support of our commitment to diversity, we strengthen and enrich our role as learners, educators and members of a tightly connected global community. We encourage those who share in our commitment to diversity, to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community.
jeid-b5ecee164ebace40a6573eb23b48809b
Position Number: C00332
Rate: $16.71 p/hour (or $2,897 p/month based @1.0 FTE)
Position Summary:
This position works under the supervision of the Campus Engagement Librarian. The position provides promotion, communication, and design support for Hannon Library and is heavily involved in the creation and dissemination of information. This position involves working collaboratively with all departments within the library and other campus departments. The position coordinates with the Campus Engagement Librarian to create marketing plans for various library needs and is responsible for creating original designs for print and digital promotional materials. The position also coordinates the activities related to the scheduling system and performs a variety of complex office/clerical support tasks. The ability to successfully interact with a diverse population is a must.
Minimum Qualifications:
Experience with administrative projects or assignments or coordinating program elements in support of a program or operation. Self-starter with demonstrated ability to plan projects, organize, prioritize and execute multiple tasks efficiently and effectively while meeting deadlines. Strong background in communication with the ability to proactively elicit ideas from others and encourage participation. Strong customer service skills that demonstrate potential for effectively working with a diverse population Excellent written and verbal communication skills Excellent computer skills with demonstrated experience that shows a strong potential to quickly master programs. Experience with publicity standards and social media platforms. Experience with Microsoft Office Suite and desktop publishing software Experience with administrative projects or assignments or coordinating program elements in support of a program or operation. Self-starter with demonstrated ability to plan projects, organize, prioritize and execute multiple tasks efficiently and effectively while meeting deadlines. Strong background in communication with the ability to proactively elicit ideas from others and encourage participation. Strong customer service skills that demonstrate potential for effectively working with a diverse population Excellent written and verbal communication skills Excellent computer skills with demonstrated experience that shows a strong potential to quickly master programs. Experience with publicity standards and social media platforms. Experience with Microsoft Office Suite and desktop publishing software Two years of experience gathering information, writing and/or producing materials, and presenting materials to selected audiences; OR
A Bachelors degree in Journalism, Communication, or a closely-related field.
Preferred Qualification :
Bachelors Degree. Adobe Suite including InDesign. Experience supervising entry-level workers. Experience with campus systems and programs such as scheduling systems and databases Experience working with event scheduling/planning. Experience in revising, updating and implementing procedures Experience interpreting and observing confidentiality restrictions. Experience with receiving and screening student worker applications, and processing student payroll Experience in Marketing Experience in Project Management
Knowledge, Skills, and Abilities:
Excellent communication skills; ability to effectively communicate information in a clear and understandable manner. Ability to work with a high level of productivity and accuracy/attention to detail. Excellent organizational and time management skills. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University. Ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Ability to adapt to and work effectively in a heavily bureaucratic environment which requires regular interaction with a number of levels within the organization. High level of innovation, creativity and an artistic eye with ability to combine art and technology to communicate ideas through images. Understanding of current social media strategies and current marketing techniques. Ability to access, update, and retrieve information from databases; answering inquiries and explaining rules, regulations, policies, and procedures; composing, formatting and editing written communication; maintaining a filing system; using an automated accounting system. Ability to work with frequent interruptions and deal politely with the public Working knowledge, or ability to quickly learn, university infrastructure, policies and procedures.
Special Instructions to Applicants:
Each applicant is required to provide (as attachments to the online application) the following supplemental documents: (1) letter providing some detail of the applicants qualifications and interest in the position; (2) current resume/CV; and (3) the names, addresses, and telephone numbers of at least three professional references. If you are unable to attach the supplemental materials to the online application please contact Human Resources for assistance:
For inquiries and additional information, please contact: Human Resource Services via email at hrs@sou.edu or by phone at (541)552-8553.
To view SOUs offers very generous benefits and pension programs available to eligible positions, please visit: https://inside.sou.edu/assets/hrs/Benefits/2021_Employee_Benefits_Overview.pdf
Our benefits package is an important complement to the offered salary and our Total Compensation Calculator, https://inside.sou.edu/hrs/comp-calc.html , demonstrates our value and commitment to our employees.
Special Conditions
Must be willing to travel and attend training programs off-site for occasional professional development.
Must be able to work additional hours and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
Must be able to successfully pass a pre-employment background check.
Under the provisions of the Fair Labor Standards Act (FLSA):
- Position classification defined as "exempt" are not subject overtime
- Position classifications defined as "non exempt" are *subject to overtime
Notice to Prospective Employees*
Section 485 of the Higher Education Act, and The Federal Crime Awareness and Campus Security Act of 1990 (now referred to as the "Clery Act"), requires that prospective employees be notified of the availability of SOUs Annual Security and Fire Safety Report. The report provides the annual statistics and campus policies for the reporting of and responding to campus crimes and fires; access to campus facilities; conduct code and campus policies on use, possession and sale of drugs/alcohol; and educational/information programs to inform the campus community about campus security procedures and crime prevention.
An electronic copy of the Annual Security Report (ASR)can be accessed at the following link:
https://inside.sou.edu/assets/security/AnnualCrimeReportFinal.pdf. A physical copy of the ASR is available at no charge upon request. To request a copy please visit the Campus Public Safety Office at 382 Wightman Street, Ashland OR 97520. For more information call 541-552-6258, or email clerycoordinator@sou.edu.
All applicants must apply online at https://jobs.sou.edu/postings/10504 .
Diversity Statement
Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity, our educational process is diminished. Working together in support of our commitment to diversity, we strengthen and enrich our role as learners, educators and members of a tightly connected global community. We encourage those who share in our commitment to diversity, to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community.
jeid-b5ecee164ebace40a6573eb23b48809b
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