What are the responsibilities and job description for the ASSOCIATE SPECIALIST - SPECIALIST - Accounts Payable position at Southwest Research Institute?
Who We Are:
The Accounts Payable Department makes payments to vendors for Institute liabilities according to purchase order terms set by the Purchasing Department or, where appropriate, other properly approved requests for payment.
Objectives of this Role:
- Work with a diverse group of people to provide accounting support for various departments of the Institute.
- Processing invoices timely and accurately in accordance with Cost Accounting Standards, US GAAP and Federal Acquisition Regulations.
- Assist the Accounting Department as well as the technical divisions with ensuring the accounting transactions are accurately recorded.
- Research and resolve accounting discrepancies timely to include communication with Institute staff.
- Have knowledge of general business practices and procedures with an ability to maintain organization of assignments to meet tight deadlines.
Daily and Monthly Responsibilities:
- Assist with processing and reconciliation of employee tuition reimbursements.
- Review and process Subcontract invoices to ensure the account number/number of labor hours coding is accurate and in accordance with the Institute's policies. This shall include referencing the Federal Acquisition Regulation (FAR), Cost Accounting Standards (CAS) and US GAAP.
- Have the ability to learn and work with unique software to route invoices for approval and process invoices for payment.
- Must be detail oriented and have the ability to work with large amounts of data gathered from various systems. In addition, able to work independently with minimal supervision, providing regular status updates to the respective accounting supervisor.
- Identify process improvements and assist with the implementation to gain efficiencies.
Requirements:
- Requires a Bachelors degree in Accounting or Finance.
- CPA or CPA eligible candidate or Master's Degree a plus.
- 1 years: Experience with personal computers with an ability to type and efficiently operate a 10-key. Proficiency in Microsoft Office and Excel. Be able to compile, generate and manage spreadsheets capturing key data related accounting transactions.
- 1 years: Prior work experience in a fast-paced environment with knowledge of general business practices and procedures with an ability to maintain organization of assignments to meet tight deadlines.
- Must be able to exercise discretion and independent judgment. Employees may be expected to practice confidentiality.
- Must be able to exercise diligence, and attention to detail in the completion of assigned tasks and projects. Have some experience with leading a project with multiple team members or group task.
- A valid/clear driver's license is required.
Special Requirements:
Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Applicant must be a U.S. citizen.
An Equal Employment Opportunity Employer: race, color, religion, sex, national origin, disability, and veteran status.
