Office Assistant

Office Assistant

We are looking for a reliable Office Assistant. They will undertake office-related tasks, ensuring the rest of the staff has adequate support to work efficiently. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The person will be comfortable working with a high degree of attention to detail and discretion, as well as incorporating new and effective ways to achieve better results. The office assistant will help ensure smooth running of our company’s office and contribute in driving sustainable growth.

Responsibilities

• Assist with office activities and operations to secure efficiency and compliance to company policies
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Oversee accounting software and data entry
• Maintain company computers and software
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Perform receptionist duties when needed
• Assist colleagues whenever necessary

Skills

• Proven experience as an office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Computer IT experienced preferred
• Working knowledge of office equipment
• Analytical abilities and aptitude in problem-solving
• Qualifications in secretarial studies will be an advantage
• High school diploma; BSc/BA in office administration or relevant field is preferred

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift

Work Location: In person