What are the responsibilities and job description for the Executive Assistant position at SparkleMafia Professional Cleaning?
Executive Assistant Job Description
Job Title: Executive Assistant
Location: Poulsbo, WA
Company: SparkleMafia Professional Cleaning
Overview
At SparkleMafia Professional Cleaning, we’re passionate about delivering eco-conscious cleaning services across the Kitsap Peninsula. We’re seeking a friendly, reliable, and detail-oriented Executive Assistant to support our leadership team with warmth and efficiency. This role is perfect for someone who excels at managing schedules, communicating with clients, and keeping operations seamless in a fast-paced, community-driven business. If you’re a proactive problem-solver who thrives on organization and loves contributing to a team that makes homes and businesses sparkle, join us to make a meaningful impact.
Responsibilities
- Support Leadership: Manage the owner’s calendar, scheduling meetings and cleanings using ZenMaid, ensuring a friendly and organized approach to support business goals.
- Handle Client Communications: Respond to client inquiries via phone and email with a professional, welcoming demeanor, using Nextiva for seamless interactions.
- Organize Office Tasks: Maintain office supplies inventory, placing orders to keep the team equipped, reflecting your reliability in supporting daily operations.
- Assist with Events: Help plan team events, infusing your friendly energy to boost morale and celebrate successes.
- Manage Records: Perform data entry for payroll using Gusto, ensuring accuracy and attention to detail using Excel, and helping manage client records.
- Support Workflows: Follow standard operating procedures (SOPs), manage tasks and CRM in ClickUp, and assisting with automation (e.g., contact syncing via Zapier) to enhance efficiency.
- Resolve Issues: Address minor administrative challenges proactively, ensuring smooth support for SparkleMafia’s residential and commercial services.
Qualifications
- Experience in administrative or executive support roles, demonstrating reliability and precision.
- Strong organizational and multitasking skills to manage priorities effectively.
- Basic proficiency in Wave Accounting or similar software for accurate data entry.
- Excellent interpersonal skills with a friendly, approachable demeanor for client and team interactions.
- Professional phone etiquette to create a welcoming client experience.
- Familiarity with apps like ZenMaid, ClickUp, or Nextiva is a plus, supporting our automated workflows.
- Event planning experience is a bonus, adding a creative touch to team activities.
Why Join SparkleMafia?
As our Administrative Assistant, you’ll support a dynamic, eco-conscious cleaning business that values reliability and warmth. You’ll help keep our residential and commercial services running smoothly, using tools like ZenMaid for scheduling, ClickUp for task management and Nextiva for client communications. Join a team where your organizational skills and friendly approach make homes and businesses sparkle, contributing to our growth in Kitsap County. Be part of a licensed, bonded, and insured company that cares about its community and team.
How to Apply
Ready to shine with SparkleMafia? Fill out our application and submit your resume and a brief cover letter highlighting your friendly and reliable approach.
SparkleMafia Professional Cleaning
www.sparklemafia.com
www.facebook.com/SparkleMafiaProfessionalCleaning
Salary : $25 - $27
