Project Coordinator

Description

A few things about us…

We’re the industry’s largest and most well-respected commercial flooring installation service company. Our innovative vision allows us to do business differently and create new standards by bringing industry-leading expertise from our family of brands across 52 locations across the US. Our team is now nearly 2,100 strong. We're equipped, profitable, and have grown faster than we ever expected and now include a varied array of market brands that have respectively achieved the distinction for service quality that sets our standard. Our brand partners include Diverzify , Beckers, Collaborative Turnkey Solutions (CTS), Contract Carpet Solutions (CCS), Epoxy S.I., High-Performance Flooring, Kiefer USA, Lane’s Floor Coverings and Interiors, Kenny Floor Covering LLC, Pavilion Floors, ProSpectra Contract Flooring, RD Weis LLC, Select Prefab Solutions and Spectra Contract Flooring

We’re unlike others in the industry; we think and do things differently and lead with relentless curiosity, imagination, and innovation, and are frequently told by our customers that we’re a breath of fresh air. We partner with some of the fastest-growing, most promising, and well-respected companies in the U.S. to bring their facility visions to life. We’ve worked unbelievably hard to serve our clients and it's paid off. 

What’s it like to work here…

Our appealing work environment includes highly competent co-workers, competitive pay, engaging work, business casual dress, flexible schedule, full medical, telemedical, mental health, prescriptions, HSA/FSA, Life & AD&D, vision, and dental benefits, and 401k. We work very hard and have a lot of fun. We thrive on doing things better, more efficiently, and smarter. We have high expectations of our people because we all live and die by our values and trust our teams to get their work done and maintain a proper work-life balance. 

Please DO NOT apply if...

• You'd feel like a fish out of water without a well-defined traditional corporate structure  
• You'd consider walking into a work site and pitching in to help as being beneath you  
• You're accustomed to using the phrase "it's not part of my job description" 

Please DO apply if...

• You have the required and desired experience (this is not a learn-on-the-job position)  
• You're a doer - not a manager, a coordinator, or simply an idea person - but someone who loves to get stuff done, and done well
• You are a “go-to” person because you're reliable, creative, resourceful, a good decision-maker, and generally one of the most capable people your peers know  
• You're accustomed to a fun company environment including wearing many hats and managing way too many things at any given time  

Requirements

So now that you know about us, here’s the job…

At Diverzify, we believe our associates are at the heart of our organization. Our Project Coordinators are at the center of our client projects and are responsible for working closely with our Project Managers to coordinate and prepare comprehensive contract flooring project plans from their inception to completion which includes creating action plans, coordinating/scheduling resources, managing timeframes, managing budgets, coordinating tasks, risk management, administrative duties, like maintaining project documentation and handling financial queries. You will perform various duties and have excellent time management and communication skills, as you’ll collaborate with clients and internal teams to deliver results and ensure that the project meets Diverzify’s quality standards, and the project maintains the projected profit levels, and that the customer is completely satisfied.

Here’s what we are looking for…

• Manage the flow of paperwork for the Account Manager's Projects
• Identifying Contracts/PO's/Change Orders on projects and verifying for accuracy before scanning and routing on
• Build customer relations by returning documents in a timely manner
• Create routing sheets to track the flow of paperwork in the office
• Communicate with mills and other distributors to determine the availability of products 
• Responsible for placing material purchase orders and tracking them until delivery. 
• Respond with urgency and flexibility to meet frequently changing project schedules. 
• Perform consistent, timely follow-ups with suppliers, tracking as many as thirty separate shipments of items depending on the complexity of the job 
• Make freight arrangements for products shipments in the most expeditious and cost-effective manner 
• Distribute Sales Persons billing summary sheets bi-monthly for necessary billing to customers for work completed. 
• Maintain required documentation in job folders and on the computer system to support the projects. Assemble all information related to the projects. 
• Prepare AIA-type billing monthly and maintain job folders for payment verifications and final invoicing. 
• Review for extras and change orders needed, determine necessary documents for billing, and verify for accuracy.
• Submit to Credit Manager for signatures and forward to the client prior to draw date per contracts. 
• Complete accurate billing in the system to match payment applications sent.
• Follow up with the client to verify all documentation received meets approval for payment.
• Prepare necessary project close-outs at the end of projects

and you would have the following…

• BSc in Business Administration or related field (Nice to Have)
• Proven work experience in a Construction Administration role as a Project Coordinator or similar role with general contractors’ group is highly preferred.
• Experience in project management, from conception to delivery
• An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans
• Solid organizational skills, including multitasking and time-management
• Strong client-facing and teamwork skills
• Familiarity with risk management and quality assurance control
• Strong working knowledge of Microsoft Project and Microsoft Planner
• Hands-on experience with project management tools (e.g. Basecamp or Trello)
• PMP / PRINCE2 certification is a plus

and exhibit the following competencies…

• Customer Focus
• Managing Project & Programs
• Decision Making & Judgement
• Business Alignment
• Adaptability & Flexibility
• Attention to Detail
• Accountability & Dependability
• Planning & Organizing

Is this you? If so, then we invite you to join us and apply. See firsthand what it’s like to grow and advance in a truly collaborative environment where everyone is supported, empowered, and inspired to be their best and unlock their full potential. One last thing, if you heard about this position from one of our Diverzify team members, make sure you tell us and enter their contact information and we will do all the leg work.